Operations Coordinator EWR Airport

Aero Snow; Newark, Northern (NJ, KY); Hybrid; USD 28,000 - 34,000; Full time

Job summary

Outworx Group seeks an Operations Coordinator for EWR Airport to support on-call winter operations. You will assist onboarding, airfield access coordination, payroll data entry, and storm-related logistics to ensure smooth airport operations during weather events.

Ideal candidates offer 1–2 years of office experience, aviation exposure, and strong Microsoft Office skills. The role is on-site in Newark, with potential overtime during winter conditions.

Qualifications

• 1–2 years of office administration experience.
• Aviation experience preferred.
• Payroll experience preferred.
• Proficient with Microsoft Office Suite—Outlook, Word, PowerPoint, Excel and Teams.

Responsibilities

• Assist in onboarding processing for new applicants and returning employees.
• Coordinate with seasonal and full-time hires for airfield access requirements.
• Enter qualified Operators into ADP and Everbridge systems.
• Learn operations protocols to support management during storms.
• Assist GM with pre-season operator training coordination.
• Help close and certify each storm in a timely manner.
• Assist with fuel dispatch and check-in/out from fuel terminals.
• Track hours worked via Storm Forms for payroll and records.
• Coordinate with Operations to ensure compliance.
• Coordinate catering during storms.
• Perform other duties as assigned.

Skills

Office administration

Aviation experience

Payroll experience

Problem solving

Multi-tasking

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Coordinator EWR Airport

Casual Clerical Newark, NJ, US

Salary Range: $20.00 To $25.00 Hourly

Operations Coordinator Position Overview

We are seeking a dedicated and detail-oriented Operations Coordinator to join our team. This position will be on call through the winter season, primarily working during winter weather events. The ideal candidate will play a critical role in ensuring smooth operations, particularly during storm events, and will assist in various administrative and operational tasks.

Operations Coordinator Responsibilities

• Assist in the onboarding processing of all new applicants and returning employees.
• Coordinate with seasonal and full-time hires for all airfield access requirements.
• Ensure all qualified Operators are entered into ADP and Everbridge group communication system.
• Become familiar with the machine capabilities, operator duties, operations protocols and procedures to assist management during a storm.
• Assist General Manager in coordinating pre-season operator training.
• Work with team to successfully close and certify each storm in a timely manner.
• Assist with fuel dispatch to ensure check in/out from fuel terminals.
• Manage Storm Forms to help track hours worked for accurate payroll & record-keeping.
• Work closely with the Operations teams to ensure departmental compliance.
• Coordinate catering during storms.
• Performs other duties, as assigned.

Operations Coordinator Requirements

• Must be available to work as snow is forecasted. This may include working on weekends holidays and overnight.
• 1 - 2 Years office administration experience
• Aviation experience preferred.
• Payroll experience preferred.
• Proficient with the Microsoft Office Suite—Outlook, Word, PowerPoint, Excel and Teams
• Problem solving and decision making across all areas daily.
• High level of accuracy is required, with attention to detail.
• Ability to work independently and multi-task with accuracy in our fast-paced work environment.

Outworx Group and its family of companies is an EEO/AA Employer. All qualified individuals, including minorities, females, veterans, and individuals with disabilities, are encouraged to apply.

This organization participates in E-Verify. For more information on E-Verify, please contact DHS at 888-897-7781 or www.dhs.go/E-Verify