Operations Coordinator EWR Airport

Outworx Group; Newark (NJ); On-site; USD 57,308,000 - 71,635,000; Full time

Job summary

Outworx Group is seeking an Operations Coordinator in Newark, NJ to support EWR Airport operations during the winter season. This on-call role focuses on storm events, onboarding, payroll-related tasks, and ensuring airfield processes run smoothly.

The successful candidate will manage onboarding, coordinate with seasonal staff for access, and enter operators into ADP and Everbridge. Aviation experience and strong MS Office skills are preferred.

Qualifications

• Availability to work as snow is forecasted, including weekends and holidays.
• 1-2 years of office administration experience.
• Aviation and payroll experience preferred.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams).

Responsibilities

• Assist onboarding processing for new applicants and returning staff.
• Coordinate airfield access requirements with seasonal and full-time hires.
• Enter qualified operators into ADP and Everbridge systems.
• Support management during storms with knowledge of operations protocols.
• Assist with pre-season operator training and payroll-related tasks.
• Coordinate catering during storms and track hours for payroll records.
• Ensure departmental compliance and collaborate with Operations teams.
• Perform other duties as assigned.

Skills

Office administration

Aviation experience

Payroll experience

MS Office proficiency

Problem solving

Tools

ADP

Everbridge

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Coordinator EWR Airport

Casual Clerical Newark, NJ, US

Salary Range: $20.00 To $25.00 Hourly

Operations Coordinator Position Overview

We are seeking a dedicated and detail-oriented Operations Coordinator to join our team. This position will be on call through the winter season, primarily working during winter weather events. The ideal candidate will play a critical role in ensuring smooth operations, particularly during storm events, and will assist in various administrative and operational tasks.

Operations Coordinator Responsibilities

• Assist in the onboarding processing of all new applicants and returning employees.
• Coordinate with seasonal and full-time hires for all airfield access requirements.
• Ensure all qualified Operators are entered into ADP and Everbridge group communication system.
• Become familiar with the machine capabilities, operator duties, operations protocols and procedures to assist management during a storm.
• Assist General Manager in coordinating pre-season operator training.
• Work with team to successfully close and certify each storm in a timely manner.
• Assist with fuel dispatch to ensure check in/out from fuel terminals.
• Manage Storm Forms to help track hours worked for accurate payroll & record-keeping.
• Work closely with the Operations teams to ensure departmental compliance.
• Coordinate catering during storms.
• Performs other duties, as assigned.

Operations Coordinator Requirements

• Must be available to work as snow is forecasted. This may include working on weekends holidays and overnight.
• 1 - 2 Years office administration experience
• Aviation experience preferred.
• Payroll experience preferred.
• Proficient with the Microsoft Office Suite—Outlook, Word, PowerPoint, Excel and Teams
• Problem solving and decision making across all areas daily.
• High level of accuracy is required, with attention to detail.
• Ability to work independently and multi-task with accuracy in our fast-paced work environment.

Outworx Group and its family of companies is an EEO/AA Employer. All qualified individuals, including minorities, females, veterans, and individuals with disabilities, are encouraged to apply.

This organization participates in E-Verify. For more information on E-Verify, please contact DHS at 888-897-7781 or www.dhs.go/E-Verify