Operations Coordinator, Engineering

Liberty Maritime Corporation; Jericho (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Liberty Maritime Corporation is seeking an Operations Coordinator, Engineering to provide administrative and operational coordination support to the Technical team and the company’s managed fleet. The role emphasizes organizing information, maintaining records, coordinating requests and logistics, and facilitating clear communication among vessel personnel, vendors, and internal departments.

This position partners with Engineering, Purchasing, and Operations to ensure documentation, materials,

Qualifications

• A degree in Marine Transportation, Maritime Studies, or related field is preferred but not required.
• Experience in administrative coordination, operations support, logistics, purchasing support, or a similar role preferred. Maritime industry experience is a plus, not a requirement.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel; ability to learn new tools and processes.
• Strong written and verbal communication, recordkeeping, scheduling, and follow-up skills.

Responsibilities

• Administrative & Vessel Operations Support: Provide day-to-day administrative support to Vessel Superintendents, including scheduling service visits, coordinating vessel communications, organizing reports and correspondence, tracking requests, and assisting with preparations for drills or operational events.
• Documentation & Records Management: Maintain vessel and departmental documentation, including certificates, inventories, plans, manuals, vendor documents, and related records. Organize, distribute, update, and archive electronic and paper files in accordance with company procedures.
• Request Tracking & Follow-Up: Log and monitor maintenance-related requests, work items, and other open actions. Coordinate with responsible personnel, track progress and deadlines, and follow up to help ensure items are completed and records remain current.
• Purchasing, Logistics & Vendor Coordination: Assist with spare parts and supply requests, purchase order documentation, vendor communications, shipment tracking, warehousing coordination, and delivery arrangements in collaboration with Purchasing and vessel personnel.
• Vessel Property & Asset Administration: Coordinate the administrative documentation of vessel property movements and removals and maintain accurate supporting records.
• Departmental Processes & Reporting: Prepare and maintain reports, spreadsheets, forms, procedures, trackers, and other departmental materials. Assist with updates, data accuracy checks, and improvements to administrative workflows.
• Vendor & Project Support: Support the Direct Supervisor with the Vendor Management Program and serve as a knowledgeable operational resource to departments throughout the Liberty Organization in support of assigned technical projects and initiatives.
• Other Responsibilities: Perform other duties and responsibilities as assigned.

Skills

Discretion

Communication

Initiative

Relationship Building

Delivering Results

Problem Solving

Continuous Improvement

Education

Marine Transportation/Maritime Studies (preferred)

Tools

MS Office

Job description

JOB TITLE: Operations Coordinator, Engineering

REPORTS TO: Assistant Manager, Technical Operation

Position Summary:

The Operations Coordinator, Engineering provides administrative and operational coordination support to the Technical team and the company’s managed fleet. This role focuses on organizing information, maintaining accurate records, coordinating requests and logistics, following up on outstanding items, and facilitating communication among vessel personnel, vendors, and internal departments.

Working closely with Engineering, Purchasing, and Operations, the coordinator helps ensure documentation, materials, and information are available when needed. Success in this position requires strong organizational skills, attention to detail, responsiveness, and the ability to manage multiple priorities. Technical engineering expertise is not required.

Duties and Responsibilities:

• Administrative & Vessel Operations Support: Provide day-to-day administrative support to Vessel Superintendents, including scheduling service visits, coordinating vessel communications, organizing reports and correspondence, tracking requests, and assisting with preparations for drills or operational events.
• Documentation & Records Management: Maintain vessel and departmental documentation, including certificates, inventories, plans, manuals, vendor documents, and related records. Organize, distribute, update, and archive electronic and paper files in accordance with company procedures.
• Request Tracking & Follow-Up: Log and monitor maintenance-related requests, work items, and other open actions. Coordinate with responsible personnel, track progress and deadlines, and follow up to help ensure items are completed and records remain current.
• Purchasing, Logistics & Vendor Coordination: Assist with spare parts and supply requests, purchase order documentation, vendor communications, shipment tracking, warehousing coordination, and delivery arrangements in collaboration with Purchasing and vessel personnel.
• Vessel Property & Asset Administration: Coordinate the administrative documentation of vessel property movements and removals and maintain accurate supporting records.
• Departmental Processes & Reporting: Prepare and maintain reports, spreadsheets, forms, procedures, trackers, and other departmental materials. Assist with updates, data accuracy checks, and improvements to administrative workflows.
• Vendor & Project Support: Support the Direct Supervisor with the Vendor Management Program and serve as a knowledgeable operational resource to departments throughout the Liberty Organization in support of assigned technical projects and initiatives.
• Other Responsibilities: Perform other duties and responsibilities as assigned.

The following competencies are essential to perform this job successfully:

• Discretion & Judgement — Protects sensitive information, makes thoughtful decisions while maintaining composure and integrity. Exhibits sound judgement and makes timely decisions.
• Communication — Prioritizes data sharing and works across departments to coordinate execution and achieve shared outcomes.
• Initiative — Responds proactively to improve outcomes, processes or measurements. Assumes responsibility and leadership, when asked or as needed as leadership. Accomplishes goals independently, takes ownership and accountability for own performance. Seeks out and/or accepts additional responsibilities.
• Relationship Building — Works effectively with various individuals and departments, coordinating data and priorities to achieve organizational goals.
• Delivering Results — Prioritizes and organizes work efficiently, drives operational excellence, and achieves outcomes through strategic planning and execution utilizing data and KPIs.
• Problem Solving — Considers multiple sides of an issue, weighing consequences before making final decision. Makes informed decisions based on available information and recognizes issues to determine actions needed to advance the decision-making process.
• Continuous Improvement - Champions a culture of continuous improvement in alignment with Liberty quality standards by ensuring compliance within the established quality processes, promotes risk-based thinking, and uses data-driven approaches to monitor, measure, and improve outcomes.

Education, Training & Experience

• A degree in Marine Transportation, Maritime Studies, or a related field is preferred but not required.
• Experience in administrative coordination, operations support, logistics, purchasing support, or a similar role preferred. Maritime industry experience is a plus, not a requirement.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel; ability to learn new tools and processes.
• Strong written and verbal communication, recordkeeping, scheduling, and follow-up skills.