Logistics & Operations Administrative Coordinator

Liberty Mission Critical Services; Miami (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

PTO and company benefits (based onelig

Career growth opportunities

Close collaboration with management

Job summary

Liberty Mission Critical Services is seeking a Logistics Coordinator / Office Administrative professional to support day-to-day operations. This role coordinates logistics, maintains accurate records, assists with scheduling and administrative tasks, and provides essential support to management and field operations in a fast-paced environment.

The ideal candidate is highly organized, proactive, able to multitask, and comfortable communicating with employees, vendors, customers, and management.

Qualifications

• 1–3 years of experience in logistics, office administration, operations, construction administration, or a related field.
• Proficient in Microsoft Excel and Outlook.
• Strong organizational, time-management, and communication skills.
• Bilingual English/Spanish is a plus.
• Ability to multitask and meet deadlines.

Responsibilities

• Coordinate daily logistics, deliveries, pickups, materials, equipment, and transportation.
• Communicate with vendors, suppliers, drivers, field employees, and project teams regarding schedules and logistics.
• Track deliveries, equipment, materials, and other operational items.
• Maintain organized records, files, spreadsheets, and administrative documentation.
• Assist with scheduling and coordinating meetings, appointments, deliveries, and field activities.
• Prepare, review, and process invoices, purchase orders, work orders, and other documentation.
• Assist with inventory tracking and maintaining accurate records of company equipment and materials.
• Monitor and follow up on outstanding orders, deliveries, and vendor requests.
• Provide general administrative support to management and the operations team.
• Answer phone calls, emails, and general inquiries in a professional and timely manner.
• Enter and maintain information in company systems, spreadsheets, and databases.
• Assist with organizing company records and ensuring documents are properly maintained.
• Support special projects and other administrative or operational duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Attention to detail

Independence

Professionalism

Bilingual English/Spanish

Education

High school diploma or equivalent

Tools

Microsoft Office (Excel, Outlook)

Job description

Liberty Mission Critical Services is seeking a Logistics Coordinator / Office Administrative professional to support day-to-day operations. This role coordinates logistics, maintains accurate records, assists with scheduling and administrative tasks, and provides essential support to management and field operations in a fast-paced environment.

The ideal candidate is highly organized, proactive, able to multitask, and comfortable communicating with employees, vendors, customers, and management.