Evening Logistics Coordinator

The Vane Brothers Company; Baltimore (MD); On-site; USD 80,000 - 90,000; Full time

Job summary

The Vane Brothers Company in Baltimore, MD seeks an experienced Evening Logistics Coordinator I to ensure safe, efficient movement of tugboats and barges delivering petroleum products across regional routes. The role coordinates vessel schedules, communicates with vessel crews, customers, and trade partners, and supports maintenance coordination.

Primarily evenings (1530–0000) with backup duties for the Evening Logistics Coordinator II; strong software use and customer service skills are

Qualifications

• Associate’s degree preferred.
• Bachelor’s Degree strongly preferred.
• 1–2 years of logistics experience preferred.
• Operational experience in the Maritime Industry strongly preferred.
• Proficiency in Microsoft Suite Products (Word, Excel, etc.)

Responsibilities

• Coordinate schedules for vessel movements across ports.
• Actively monitor and update our proprietary logistics software.
• Communicate with vessel agents on schedules and details.
• Coordinate loadings and deliveries with cargo terminals.
• Communicate with trade partners to advise on vessel operations.
• Coordinate vessel movements with Operations/Engineering teams for maintenance and inspections.
• Maintain regular schedule and provide backup coverage for Evening Logistics Coordinator II when needed.
• Support the chartering department with customer relations and marketing initiatives.

Skills

Logistics coordination

Maritime knowledge

Microsoft Office

Communication

Problem solving

Education

Associate’s degree (Preferred)

Bachelor’s Degree (Strongly Preferred)

Tools

Microsoft Office Suite

Job description

Job Details: Level: Experienced, Job Location: Baltimore Headquarters - BALTIMORE, MD 21226, Position Type: Full Time, Salary Range: $80,000.00 - $90,000.00 Salary/year, Job Shift: Evenings/Nights, Friday through Monday role (1530 to 0001 or 3:30pm to Midnight) Designated backup for the Evening Coordinator II position, that role covers a 7-day on 7-day off schedule from 1800 to 0600 or 6pm to 6am

The role of the Evening Logistics Coordinator I is essential to the success of Vane Line Bunkering operations and provides dedicated operational coverage during the evening hours. The normal work schedule for this position is Monday through Friday, 1530 to 0000. As an Evening Logistics Coordinator I, you will be responsible for coordinating the safe and efficient movement of tugboats and barges delivering a variety of petroleum products across many regions within the United States. You are a primary point of contact for vessel crews, customers, and trade partners during your assigned shift. During day-to-day operations you will manage vessel schedules, coordinate deliveries with vessel agents, and provide outstanding service to our valued customers. The Evening Logistics Coordinator I is also the designated backup to the Evening Logistics Coordinator II, whose normal schedule is 1800 to 0600, and is expected to provide coverage for that position when operational or staffing needs arise.

ESSENTIAL DUTIES & RESPONSIBILITIES

SCHEDULING FUNCTIONS

• Manage schedules for multiple vessel movements in a variety of ports.
• Actively monitor and update our proprietary logistics software.
• Communicate with vessel agents on vessel schedules and particulars.
• Coordinate loadings and deliveries with cargo terminals.
• Communicate with trade partners to advise on vessel operations.
• Coordinate vessel movements with Operation/Engineering teams to carry out vessel maintenance and inspections.

ADMINISTRATIVE FUNCTIONS

• Accept new cargo nominations from our customers and input them into our proprietary logistics software.
• Finalize and track final cargo orders.
• Verify completed jobs to be processed by the billing department.

CUSTOMER SERVICE FUNCTIONS

• Communicate directly with customers via phone and email.
• Generate vessel delivery schedules and work with our customers to achieve their objectives.
• Provide direct support for customers and be their resource for problem solving.
• Establish a rapport and strong relationships with our customers.

VESSEL SUPPORT FUNCTIONS

• Communicate in real time with our vessel crews to ensure safe and efficient operations.
• Problem solving with crews and operations managers.
• Relay emergency/incident communications to the proper points of contact.

EVENING COVERAGE & BACKUP RESPONSIBILITIES

• Maintain the regular Monday through Friday schedule of 1530 to 0000 and provide continuity of Fleet Logistics coverage through the evening operating period.
• Serve as the designated backup to the Evening Logistics Coordinator II position and cover the 1800 to 0600 shift when needed due to scheduled leave, absence, staffing requirements, or operational demand.
• When covering the Evening Logistics Coordinator II shift, assume responsibility for the applicable overnight operational coordination, communications, and vessel support functions of that role.

OTHER RESPONSIBILITIES

• Support the chartering department in customer relations and marketing initiatives.
• Be available to be a general point of contact for multiple outside parties.
• Contribute to the continual improvement, optimization, and innovation of the Fleet Logistics department.

Qualifications

• Associate’s degree (Preferred)
• Bachelor’s Degree (Strongly Preferred)
• 1-2 years of logistics experience (Preferred)
• Operational experience in the Maritime Industry (Strongly Preferred)
• Proficiency in Microsoft Suite Products (Word, Excel, etc.)

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong written and verbal communication skills.
• Proficient with computers and technology.
• Maintain strong attention to detail.
• Critical Thinking Skills.
• Customer Service Skills.
• Comfortable with multitasking and managing multiple moving components at any given time.
• Able to maintain the regular Monday through Friday, 1530 to 0000 schedule; participate in weekend/holiday coverage as required; and adjust working hours when needed to provide designated backup coverage for the Evening Logistics Coordinator II 1800 to 0600 shift and to meet operational needs.