Operations Coordinator, ELPA21 Programs

University of California, Los Angeles; Los Angeles (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

The Center for Research on Evaluation, Standards, and Student Testing (CRESST) at UCLA, home to ELPA21, seeks an adept Operations Coordinator to oversee administrative operations, support the hiring process, and coordinate for a high-capacity leadership team.

In coordination with the CRESST Business Office, you will prepare procurement requisitions, enter transactions in BruinBuy+ and Concur, and serve as a liaison to consortium members, boards, and collaborators while organizing meetings and

Qualifications

• Experience in training and onboarding staff with an empathetic approach to learning and development.
• 3-5 years Experience as project coordinator, administrative assistant, or executive assistant (Preferred)
• Demonstrated experience in acceptable accounting and business practices in financial, contract and grant, and administrative issues.
• Strong verbal and written communication skills, capable of being clear, direct, and concise.
• Ability to identify, analyze, and resolve problems, and improve workflow efficiency.
• Knowledge in using new technologies to enhance work efficiency and productivity.
• Ability to pay attention to details while maintainingBig picture, and uphold confidentiality.
• Independent judgment and discretion in decision making; negotiate exceptions to policy when needed.
• Knowledge of hiring processes in a university setting; Payroll policies preferred.
• Familiarity with AI capabilities and US K12 classroom education (Required)
• Shows capacity for efficient task management and time management (Required)
• Organizational skills coordinating executive office activities (Required)
• Willingness to learn about high stakes assessment and US education policy (Preferred)
• Knowledge of university policy in accounting, travel, purchasing, and subcontract awards (Required)

Responsibilities

• Coordinate ELPA21 administrative operations and team support.
• Support hiring and staff onboarding processes.
• Prepare procurement requisitions for contractors, software, and supplies; enter transactions in BruinBuy+ and Concur.
• Coordinate meetings and events; refine operational procedures and maintain records.
• Liaise with consortium members, governing boards, committees, and collaborators; assist the Director as needed.

Skills

Project coordination

Administrative support

Communication skills

Confidentiality

AI familiarity

Time management

Problem solving

Independent judgment

Education

Bachelor's degree

Tools

BruinBuy+

Concur

Job description

The Center for Research on Evaluation, Standards, and Student Testing (CRESST) at UCLA, home to ELPA21, seeks an adept Operations Coordinator to oversee administrative operations, support the hiring process, and coordinate for a high-capacity leadership team.

In coordination with the CRESST Business Office, you will prepare procurement requisitions, enter transactions in BruinBuy+ and Concur, and serve as a liaison to consortium members, boards, and collaborators while organizing meetings and