Executive Office & Operations Coordinator

U.S. Committee for Refugees and Immigrants (USCRI); Arlington (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

USCRI seeks an Executive Office Assistant to provide administrative, operational, and facilities support across offices nationwide. Reporting to the Chief of Staff, this role balances multiple responsibilities and requires independent work, organization, and adaptability in a dynamic nonprofit environment.

The successful candidate will manage collaborations with landlords and vendors, handle procurement, assist with emergency planning, document control, and support special projects while

Qualifications

• 2-3 years of relevant experience in administration, facilities management, and/or operations.
• Excellent written and oral communication skills; experience writing business letters, reports, and documents.
• Ability to meet deadlines in a fast-paced environment.
• Ability to prioritize workload and pay close attention to detail.
• Strong interpersonal skills to interact with all levels of staff and work independently or in collaboration with others.
• Demonstrate excellent customer service with the ability to diffuse difficult situations involving internal and external contacts.
• Ability to practice discretion and maintain strict confidentiality and security of sensitive information.
• Proficiency in Microsoft Word, PowerPoint, and Excel.

Responsibilities

• Build and maintain relationships with landlords, vendors, and staff; provide support for maintenance issues.
• Serve as primary contact for supply orders, inventory, procurement, and invoicing.
• Negotiate vendor contracts and manage contracts/files under Chief of Staff direction.
• Serve as Floor Warden and coordinate emergency planning procedures.
• Coordinate moves, build-outs, and setups of new offices.
• Oversee offsite storage management and retention scheduling.
• Help research and implement new programs and office solutions.
• Support the Chief of Staff with administrative tasks and special projects.
• Ensure remote office efficiency through equipment procurement and layouts.
• Coordinate remote office staff activities for maximum efficiency.
• Maintain SharePoint Online filing system.
• Review and approve remote office supply acquisitions.
• Oversee moves and build-outs at USCRI HQ.
• Design and maintain organizational charts.
• Negotiate and maintain cell phone contracts and related issues.

Skills

Administrative support

Facilities management

Operations coordination

Communication

Customer service

Discretion

Multitasking

Team collaboration

Tools

Microsoft Word

PowerPoint

Excel

Job description

USCRI seeks an Executive Office Assistant to provide administrative, operational, and facilities support across offices nationwide. Reporting to the Chief of Staff, this role balances multiple responsibilities and requires independent work, organization, and adaptability in a dynamic nonprofit environment.

The successful candidate will manage collaborations with landlords and vendors, handle procurement, assist with emergency planning, document control, and support special projects while