Operations Coordinator — Dynamic Front-Office & Field Ops

Miami, FL; Sunset Corners (FL); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Employee discounts on plants

On-site gym

Job summary

Costa Farms in Miami, FL is seeking an Operations Coordinator who thrives in a dynamic, outdoor-adjacent setting to manage front-office workflows and cross-functional support. The role emphasizes welcoming experiences, document handling, and efficient procurement processes.

You will support team engagement, safety, and productivity while coordinating events and maintaining organized office operations. Costa Farms offers a comprehensive benefits package and growth opportunities.

Qualifications

• High school diploma or equivalent; administrative training a plus.
• Bilingual English/Spanish preferred.
• Strong interpersonal and communication skills.
• Ability to multitask and work under pressure.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
• Flexibility to adapt to changing priorities and work schedules.

Responsibilities

• Answer and direct all incoming calls professionally and promptly.
• Welcome and assist walk-in customers, managing check-in procedures.
• Process billing tasks including DOCKLINK and SAGE purchase orders.
• Input purchase orders for procurement and maintain accurate records.
• Order and replenish supplies for office and operations teams, monitor inventory, and maintain a clean, organized workspace.
• Ensure conference rooms are reset daily, printers are stocked, and facilities secured.
• Manage emails, scan and upload documents, and handle reports.
• Create, edit, and format documents, reports, and spreadsheets.
• Communicate clearly with team members.
• Participate in team problem-solving initiatives to improve safety, quality, and productivity.
• Operate specialized printing equipment to produce posters and visual materials.
• Assist with training sessions, including preparation of materials and room setup.
• Organize office activities and support event logistics.

Skills

Bilingual English/Spanish

Strong communication

Multitasking

Office software proficiency

Teamwork

Education

High school diploma

Administrative training/certification

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Costa Farms in Miami, FL is seeking an Operations Coordinator who thrives in a dynamic, outdoor-adjacent setting to manage front-office workflows and cross-functional support. The role emphasizes welcoming experiences, document handling, and efficient procurement processes.

You will support team engagement, safety, and productivity while coordinating events and maintaining organized office operations. Costa Farms offers a comprehensive benefits package and growth opportunities.