Bilingual Operations & Office Coordinator

Costa Farms - Come Grow With Us!; Miami (FL); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Health Savings Account

Telehealth

Employee plant discounts

Job summary

Costa Farms in Miami, FL, is seeking an Operations Coordinator to deliver organized, guest-friendly front-office support and streamline operations across teams.

You'll manage calls, handle procurement, maintain supplies, and support events while upholding Costa Farms' values and commitment to a diverse, inclusive workplace. This role emphasizes teamwork, adaptability, and hands-on problem solving in a dynamic environment.

Qualifications

• High school diploma or equivalent; admin training or certification is a plus.
• Bilingual proficiency (English/Spanish preferred).
• Strong interpersonal and communication skills.
• Ability to multitask and work under pressure.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
• Flexibility to adapt to changing priorities and work schedules as needed.

Responsibilities

• Answer and direct all incoming calls professionally and promptly.
• Welcome and assist walk-in customers, managing check-in procedures.
• Process billing tasks including DOCKLINK and SAGE purchase orders.
• Input purchase orders for procurement and maintain accurate records.
• Order and replenish supplies for office and operations teams, monitor inventory, and maintain a clean, organized workspace.
• Ensure conference rooms are reset daily, printers are stocked, and common areas are secured.
• Manage emails, scan and upload documents, and handle reports.
• Create, edit, and format documents, reports, and spreadsheets.
• Communicate clearly and effectively with team members.
• Participate in team problem-solving initiatives to improve safety, quality, and productivity.
• Operate specialized printing equipment to produce posters and visual materials.
• Assist with training sessions, including preparation of materials and room setup.
• Organize office activities and support event logistics, including placing orders, pickup, and setup.

Skills

Bilingual English/Spanish

Organizational skills

Communication skills

Multitasking

MS Office

Teamwork

Education

High school diploma

Job description

Costa Farms in Miami, FL, is seeking an Operations Coordinator to deliver organized, guest-friendly front-office support and streamline operations across teams.

You'll manage calls, handle procurement, maintain supplies, and support events while upholding Costa Farms' values and commitment to a diverse, inclusive workplace. This role emphasizes teamwork, adaptability, and hands-on problem solving in a dynamic environment.