Operations Coordinator: Build Systems for Growth

Zohorecruit; United States; Remote; USD 22,000 - 28,000; Full time

Job summary

Zohorecruit is seeking a full-time Operations Coordinator in the United States to streamline daily operations, improve processes, and support growth. You will handle customer communication, scheduling, subcontractor coordination, and administrative tasks while building scalable systems.

The role emphasizes proactive problem-solving, strong English communication, and comfort with AI tools like ChatGPT and Claude. Base salary is provided with monthly pay.

Qualifications

• Experience in office management or operations coordination.
• Excellent English communication, both spoken and written.
• Proficient with AI tools like ChatGPT and Claude.
• Strong organizational and problem-solving skills.
• Proactive, self-starting attitude with independent work approach.

Responsibilities

• Manage incoming customer calls, emails, and correspondence with professional, timely responses.
• Schedule and coordinate jobs, service calls, and customer appointments.
• Coordinate with subcontractors and service providers to keep jobs organized and on track.
• Follow up on customer requests, appointments, documentation, and outstanding tasks.
• Keep customer, job, scheduling, and CRM information accurate and organized.
• Provide administrative and operational support to management.
• Assist with basic bookkeeping, invoicing, expense tracking, and related financial tasks.
• Create and improve processes and systems to make daily operations more organized and efficient.
• Take initiative, identify problems, ask questions, and develop practical solutions to keep operations moving.

Skills

Office Management

Operations Coordination

Business Administration

ChatGPT

Claude

Customer Service

Communication

Time Management

Problem Solving

Tools

CRM software

Scheduling software

Invoicing software

Bookkeeping

Job description

Zohorecruit is seeking a full-time Operations Coordinator in the United States to streamline daily operations, improve processes, and support growth. You will handle customer communication, scheduling, subcontractor coordination, and administrative tasks while building scalable systems.

The role emphasizes proactive problem-solving, strong English communication, and comfort with AI tools like ChatGPT and Claude. Base salary is provided with monthly pay.