Operations Coordinator: Admin & Projects Support

International African American Museum; Charleston (SC); On-site; USD 42,000 - 56,000; Full time

Job summary

The International African American Museum (IAAM) is seeking an organized Operations Administrative Assistant to support the Operations Leadership Team, manage supply needs, document work, and assist with special projects. You will prepare meeting materials, arrange travel as needed, maintain office supplies, coordinate meetings, and help with reports.

The role requires at least 2 years of administrative or operational support experience, strong communication skills, and the ability to handle

Qualifications

• Minimum of 2 years of administrative, office coordination, or operational support experience preferred.
• Experience supporting leadership teams in a professional office environment is preferred.

Responsibilities

• Provide administrative support to the Operations Leadership Team when needed.
• Prepare meeting materials, agendas, presentations, and reports.
• Assist with travel arrangements and expense reporting when required.
• Coordinate special orders and operational resource requests as needed.
• Manage and maintain office supply inventory for the Operations Department.
• Research, order, and track office supplies, equipment, and other departmental purchases.
• Ensure office areas, conference rooms, and shared workspaces are organized and adequately supplied.
• Assist with special projects and initiatives across the Operations Department.
• Coordinate with vendors and internal departments to fulfil operational requests.
• Support departmental events, training sessions, and team meetings.
• Provide general support to Operations Leadership as business needs arise.
• Help identify and implement administrative process improvements to increase departmental efficiency.

Skills

Organizational skills

Time-management

Verbal communication

Written communication

MS Office Suite

Outlook

Word

Excel

PowerPoint

Prioritization

Multitasking

Attention to detail

Confidentiality

Professional judgment

Customer service

Interpersonal skills

Independent and collaborative work

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

The International African American Museum (IAAM) is seeking an organized Operations Administrative Assistant to support the Operations Leadership Team, manage supply needs, document work, and assist with special projects. You will prepare meeting materials, arrange travel as needed, maintain office supplies, coordinate meetings, and help with reports.

The role requires at least 2 years of administrative or operational support experience, strong communication skills, and the ability to handle