Operations coordinator

Realign Your Mind Counseling Services; Virginia (MN); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Employee discounts

Health insurance

Paid time off

Job summary

Realign Your Mind Counseling Services is seeking an Operations Coordinator to support administrative, operational, and strategic functions. This role is vital to ensuring smooth internal operations and assisting in organizational growth through effective communication and process development.

The ideal candidate will demonstrate strong organization and multitasking skills, excellent communication abilities, and familiarity with digital tools such as Google Workspace. The position offers employee discounts, health insurance, and paid time off.

Qualifications

• Experience in administrative roles with excellent organizational skills.
• Strong written and verbal communication capabilities.
• Familiarity with billing processes is preferred.

Responsibilities

• Coordinate and oversee daily office operations for efficiency.
• Support the Office Administrator and Billing Specialist.
• Assist in the creation of Standard Operating Procedures.

Skills

Strong organizational and multitasking skills

Excellent written and verbal communication skills

Experience with administrative operations, HR support, or office coordination

Familiarity with billing processes

Proficiency with spreadsheets and digital tools

Tools

Google Workspace

Job description

Benefits

• Employee discounts
• Health insurance
• Paid time off

About Realign

Realign is a holistic mental health and wellness practice dedicated to helping individuals realign their mind, body, and spirit. We integrate traditional counseling with innovative healing modalities including sound healing, hypnotherapy, and integrative wellness practices. Our mission is to create transformational healing experiences rooted in authenticity, alignment, and clinical excellence.

Position Overview

The Operations Coordinator plays a key role in supporting the day-to-day administrative, operational, and strategic functions of Realign. This position ensures smooth internal operations, supports staff and leadership, and contributes to organizational growth through coordination, communication, and process development.

Key Responsibilities

Operations & Administration

• Coordinate and oversee daily office operations to ensure efficiency and organization
• Support the Office Administrator and Billing Specialist
• Provide back up support to answer and manage incoming phone calls and emails in a professional and timely manner
• Assist with the creation of Standard Operating Procedures (SOPs)
• Maintain organized systems for documentation and internal processes
• Assist with payroll prep
• Help maintain compliance with client records

Marketing & Growth Support

• Take an active role in marketing engagement, including coordination and execution support
• Support leadership (Nicole and Jenine) with partnership development efforts
• Help coordinate partnership-related logistics and follow-ups

Qualifications

• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Experience with administrative operations, HR support, or office coordination
• Familiarity with billing processes (preferred)
• Ability to create and maintain structured systems and documentation
• Proficiency with spreadsheets and digital tools (Google Workspace, etc.)
• Ability to work independently while collaborating with a team

Key competencies

• Attention to detail
• Initiative and problem-solving
• Professional communication
• Time management and prioritization
• Adaptability in a growing organization