Operations Coordinator

Creative Financial Staffing, LLC; Verona (WI); On-site; USD 50,000 - 58,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking an Operations Coordinator in Wisconsin to support project managers, coordinate documentation, and help projects stay on track from start to finish. This role blends operations, administration, and coordination in a collaborative team.

The ideal candidate has 2+ years of administrative/operations experience, strong organization, excellent communication, and proficiency with Microsoft Office, including Excel.

Qualifications

• 2+ years of experience in administrative, operations, or project coordination.
• Strong organizational skills to manage multiple priorities.
• Excellent communication and interpersonal abilities.
• Proficiency with Microsoft Office Suite, especially Excel.

Responsibilities

• Provide administrative and project support to Project Managers and Operations teams.
• Coordinate project documentation, contracts, permits, submittals, and closeout packages.
• Track project schedules, deadlines, and deliverables.
• Communicate with field personnel, vendors, subcontractors, and customers to ensure smooth project execution.
• Maintain accurate project files, reports, and records.
• Assist with job setup, scheduling, and ongoing project coordination activities.

Skills

Project coordination

Administrative experience

Organizational skills

Communication skills

Tools

Microsoft Office Suite (Excel)

Job description

Operations Coordinator

Salary: $50,000-$58,000

Why This Opportunity Stands Out:

• Play a key role supporting Project Managers and helping projects stay on track from start to finish


• Collaborative team environment with direct exposure to leadership


• Diverse responsibilities that blend operations, administration, and project coordination


• Stable company culture with long-tenured employees and strong team support


• Opportunities for long-term career growth and advancement

Key Responsibilities for the Operations Coordinator:

• Provide administrative and project support to Project Managers and Operations teams


• Coordinate project documentation, contracts, permits, submittals, and closeout packages


• Track project schedules, deadlines, and deliverables


• Communicate with field personnel, vendors, subcontractors, and customers to ensure smooth project execution


• Maintain accurate project files, reports, and records


• Assist with job setup, scheduling, and ongoing project coordination activities

Qualifications for the Operations Coordinator:

• 2+ years of experience in an administrative, operations, or project coordination role


• Strong organizational skills with the ability to manage multiple priorities


• Excellent communication and interpersonal skills


• Proficiency with Microsoft Office Suite, including Excel