Operations Coordinator

CooperVision; Town of Henrietta (NY); On-site; USD 35,000 - 43,000; Full time

Job summary

CooperVision, a leading global manufacturer of contact lenses, seeks an Operations Coordinator for the West Henrietta, NY site. This full-time, on-site role coordinates tours for employees, customers, and commercial teams, manages logistics, vendors, and schedules to ensure high-quality experiences aligned with site priorities.

You will partner with marketing, security, IT, and external partners; handle travel logistics for corporate events; maintain visitor records; and support plant operations

Qualifications

• Proficient in Microsoft Office and Excel.
• Experience with ERP and Warehouse Management systems.
• Strong presentation skills.
• Ability to prioritize multiple tasks.
• Excellent customer service and communication.
• Strong project management and organizational skills.
• Experience coordinating events and travel planning.

Responsibilities

• Plan and schedule plant tours with Operations and commercial teams.
• Lead engagement activities and provide post-tour feedback.
• Coordinate travel, ground transportation, and accommodations for events.
• Maintain visitor logs, NDAs, and talking points.
• Serve as primary interface between visitors and plant functions.
• Collaborate with internal teams and vendors (Catering, IT, Security).

Skills

Microsoft Office

Excel

ERP systems

Warehouse Management

Presentation skills

Multi-tasking

Customer service

Interpersonal skills

Project management

Organizational skills

Education

Associates Degree

Bachelor's Degree preferred

Tools

SharePoint

MS Office 365

Job description

Job Description

At

• This role is not eligible for employer-sponsored work authorization now or in the future. Applicants must be authorized to work in the United States on a permanent and ongoing basis without the need for future sponsorship (i.e., H1B, STEM OPT extensions, TN, etc.)
• This position requires full-time onsite work (5 days per week) in West Henrietta, NY and is not eligible for relocation assistance.

At CooperVision, a business unit of CooperCompanies (Nasdaq: COO), we’re driven by a unified purpose of helping people experience life’s beautiful moments. We are connected through our shared values - dedicated, innovative, friendly, partners, and do the right thing. As a leading global manufacturer of contact lenses, we are committed to helping improve the way people see each day. Through our diverse lens portfolio, we tackle the toughest vision challenges – including astigmatism, presbyopia, and childhood myopia. We offer the most complete collection of spherical, toric, and multifocal products available, enabling us to fit 99% of all contact wearers. Learn more at www.coopervision.com

• This role is not eligible for employer-sponsored work authorization now or in the future. Applicants must be authorized to work in the United States on a permanent and ongoing basis without the need for future sponsorship (i.e., H1B, STEM OPT extensions, TN, etc.)
• This position requires full-time onsite work (5 days per week) in West Henrietta, NY and is not eligible for relocation assistance.

Job Summary

The Operations Coordinator coordinates and executes all key employee, customer, and commercial teams tours at the West Henrietta facility, managing logistics, vendors, schedules, and on site support to ensure smooth, high quality experiences that align with site priorities and operational needs. Aligns with corporate guidelines on branding and supporting commercial teams with key customer interactions. Lead engagement teams to drive engagement activities. Act as a back up to current administrative assistant and reception when necessary.

Responsibilities

• Partner with corporate marketing, communications and professional affairs
• Plan and schedule plant tours in coordination with Operations and the commercial organizations.
• Conduct engaging, accurate, and safety-compliant tours.
• Prepare facility readiness (badges, PPE kits, demo materials, rooms, signage).
• Maintain visitor logs, NDAs, acknowledgments, and version-controlled talking points.
• Keep visual aids, route maps, and content aligned with current processes.
• Develop and maintain tour guide materials
• Provide post-tour follow-up and feedback collection.
• Responsibilities are not limited to the items listed above; additional duties may be assigned as business needs evolve to support plant operations, visitor engagement, and cross functional priorities including supporting our sister locations
• Serve as the primary interface between visitors and plant functions.
• Route visitor questions to subject matter experts and ensure timely follow-up.
• Stay informed of changes affecting routes, safety, or messaging.
• Represent the plant professionally to all internal and external visitors.
• Coordinate all travel logistics for Corporate Events, including ground transportation, aviation arrangements, and hotel accommodations for attendees and executives.
• Oversee vendor management for event services such as transportation, and accommodations, ensuring seamless and cost-effective event execution.
• Develop and maintain detailed travel itineraries and logistics schedules to ensure all aspects of transportation and accommodations were handled efficiently.
• Uphold strict confidentiality when handling sensitive information related to logistics and events.
• Collaborate with internal teams and external vendors, including Catering, IT, Global Security, commercial, engagement.
• Assist in coordinating assigned corporate events while adhering to established policies and procedures to ensure customer satisfaction.
• Develop, deploy, and oversee registration tools, onsite applications, and other event-related deliverables.
• Utilize department technology platforms, such as SharePoint, and Microsoft Office 365, to support event planning and departmental activities
• Lead engagement team activities and execute team ideas
• Will provide administrative support to other functions as necessary

Qualifications

Knowledge, Skills and Abilities

• Microsoft Office Suite with a proficiency in Excel. ERP systems and Warehouse Management systems experience required.
• Presentation skills required.
• Proven ability to prioritize and manage multiple tasks efficiently.
• Skilled in managing customer expectations and requests with a solutions-oriented approach.
• Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams and all levels of management.
• Demonstrated strength in project management and organizational capabilities.
• Highly focused on delivering exceptional customer service on multiple platforms

Work Environment

• Normal warehouse and office environment with some exposure to dust, heat, cold, and noise.

Experience

• 5+ years experience in event planning and management
• Warehouse and distribution knowledge preferred
• 5+ travel planning and arraignments

Education

• Associates Degree Required
• Bachelors Degree preferred

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

For U.S. locations that require disclosure of compensation, the starting base pay for this role is between $25.67 and $31.22 per hour and may include cost of living adjustments. The actual base pay includes many factors and is subject to change and modification in the future. This position may also be eligible for other types of compensation and benefits.