Operations Coordinator

Satellite Shelters Inc; Town of Florida (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Satellite Shelters Inc in the United States is seeking an Administrative Assistant to support yard operations, coordinate deliveries and manage stock. The role requires a high school diploma and at least one year of admin experience, with preference for construction or assembly site exposure.

You will use MS Office and NAV to track orders, communicate with customers, and keep schedules up to date. The position offers on-site work in New York and a team-focused environment with safety and

Qualifications

• High school diploma and 1+ year of administrative experience.
• Experience on an assembly or construction site is a plus.
• Technical capacity and collaboration with team members.
• Thoroughness and detail-oriented work approach.

Responsibilities

• Coordinate daily yard activities of workers and drivers.
• Manage stock, check-in/out, confirm dates.
• Schedule deliveries, pickups, and set-ups.
• Handle service requests from start to finish.
• Keep scheduling activities updated in real-time.
• Communicate with customers prior to delivery & pickups.
• Issue and track vendor purchase orders
• Assist in monitoring purchasing and expenses for yard/equipment.
• Perform other duties as assigned.

Skills

MS Office Suite

Written Communication

Verbal Communication

Problem Solving

Interpersonal Skills

Schedule Flexibility

Education

High School Diploma

1+ Year Admin Experience

Construction/Assembly Experience

Job description

Essential Duties and Responsibilities:

• Assist in the coordination of daily yard activities of workers and drivers.
• Utilize computer software such as Microsoft Office Suite and NAV.
• Manage stock, check-in/out, confirm dates.
• Manage service requests from start to finish.
• Manage the scheduling of deliveries, pickups, and set-ups.
• Keep scheduling activities on board updated in real-time.
• Communicate with customers prior to delivery & pickups.
• Perform all duties and responsibilities in a timely and effective manner in accordance with established company policies to achieve the overall objectives of this position.
• Maintain a favorable working relationship with all other company employees to foster, aid, and promote a cooperative and harmonious working climate.
• Monitor oversight of stock assignment to branches.
• Issue and track vendor purchase orders
• Assist in the monitoring of purchasing and expenses associated with the maintenance of the yard and equipment.
• Perform other duties as assigned.

Education and Experience Requirements:

• This position requires a high school diploma and 1+ year of administrative assistant experience or equivalent combination of work and educational experience
• Experience working on an assembly or construction site a plus.
• Technical Capacity
• Shown ability to collaborate with other team members to accomplish tasks.
• Thoroughness and detail-oriented.

Required Skills:

• Proficiency in MS Office Suite
• Strong written and verbal communication
• Excellent problem-solving skills
• Strong interpersonal communication skills
• Schedule flexibility to respond to emergency situations

Physical/Mental Demands:

• Position requires a high degree of concentration to manage frequent interruptions while meeting strict deadlines.
• Wears personal protective equipment as required
• Ability to be exposed to loud noise levels.

Other Duties

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.