Operations Coordinator

Satellite Shelters, Inc.; Town of Florida (NY); On-site; USD 42,000 - 58,000; Full time

Job summary

Satellite Shelters, Inc. is seeking an Operations Coordinator to assist branch management with daily operations, product development, service, and quality control.

The role supports safety monitoring, scheduling, reporting, and related activities to ensure smooth yard operations. The ideal candidate has a high-school diploma and at least 1 year of administrative experience, with the ability to collaborate across teams, stay detail-oriented, and adapt to emergencies.

Qualifications

• Requires high school diploma and 1+ year admin experience or equivalent.
• Experience on an assembly or construction site is a plus.
• Demonstrates collaboration, thoroughness and attention to detail.

Responsibilities

• Coordinate daily yard activities of workers and drivers.
• Utilize MS Office Suite and NAV for records and tasks.
• Manage stock, check-in/out, confirm dates.
• Manage service requests from start to finish.
• Schedule deliveries, pickups, and set-ups.
• Keep scheduling activities on board updated in real-time.
• Communicate with customers prior to delivery and pickups.
• Perform duties in line with company policies to meet objectives.
• Maintain cooperative relationships with colleagues.
• Monitor stock assignments to branches.
• Issue and track vendor purchase orders.
• Monitor purchasing and expenses for yard/equipment maintenance.
• Perform other duties as assigned.

Skills

MS Office Suite

Strong written and verbal comms

Excellent problem-solving

Strong interpersonal comms

Schedule flexibility

Education

High School Diploma

1+ year admin experience

Assembly/construction site experience a plus

Tools

NAV

Job description

The operations coordinator assists branch management with daily operations. This position assists in coordinating operations, product development, service, and quality. Additionally, this position assists the branch manager/operations manager with monitoring safety information, scheduling, reporting, and other safety-related activities.

Essential Duties and Responsibilities

• Assist in the coordination of daily yard activities of workers and drivers.
• Utilize computer software such as Microsoft Office Suite and NAV.
• Manage stock, check-in/out, confirm dates.
• Manage service requests from start to finish.
• Manage the scheduling of deliveries, pickups, and set-ups.
• Keep scheduling activities on board updated in real-time.
• Communicate with customers prior to delivery & pickups.
• Perform all duties and responsibilities in a timely and effective manner in accordance with established company policies to achieve the overall objectives of this position.
• Maintain a favorable working relationship with all other company employees to foster, aid, and promote a cooperative and harmonious working climate.
• Monitor oversight of stock assignment to branches.
• Issue and track vendor purchase orders
• Assist in the monitoring of purchasing and expenses associated with the maintenance of the yard and equipment.
• Perform other duties as assigned.

Education and Experience Requirements

• This position requires a high school diploma and 1+ year of administrative assistant experience or equivalent combination of work and educational experience
• Experience working on an assembly or construction site a plus.
• Technical Capacity
• Shown ability to collaborate with other team members to accomplish tasks.
• Thoroughness and detail-oriented.

Required Skills

• Proficiency in MS Office Suite
• Strong written and verbal communication
• Excellent problem-solving skills
• Strong interpersonal communication skills
• Schedule flexibility to respond to emergency situations

Physical/Mental Demands

• Position requires a high degree of concentration to manage frequent interruptions while meeting strict deadlines.
• Wears personal protective equipment as required
• Ability to be exposed to loud noise levels.

Other Duties

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties and responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.