Operations Coordinator

Satellite Shelters Inc.; Town of Florida (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Satellite Shelters Inc. is seeking an Operations Coordinator to assist branch management with daily operations, project coordination, service quality, and safety-related activities. You will help schedule deliveries, manage stock, and liaise with customers to ensure timely service and efficient yard operations.

The role emphasizes coordination across teams, real-time scheduling updates, and adherence to company policies to support smooth operations and a cooperative work environment.

Qualifications

• High school diploma and at least 1 year of administrative assistant experience.
• Experience working on an assembly or construction site is a plus.
• Ability to collaborate with other team members to accomplish tasks.
• Thoroughness and detail-oriented.

Responsibilities

• Assist in coordinating daily yard activities of workers and drivers.
• Utilize NAV and MS Office Suite.
• Manage stock, check-in/out, confirm dates.
• Manage service requests from start to finish.
• Schedule deliveries, pickups, and set-ups.
• Keep scheduling activities updated in real-time.
• Communicate with customers prior to delivery and pickups.
• Follow company policies to achieve objectives of this position.
• Maintain favorable working relationships with employees.
• Monitor stock assignment to branches.
• Issue and track vendor purchase orders.
• Assist in monitoring purchasing and expenses for yard and equipment.
• Perform other duties as assigned.

Skills

MS Office Suite

Written communication

Verbal communication

Problem solving

Interpersonal skills

Collaboration

Attention to detail

Schedule flexibility

Education

High school diploma

1+ year administrative experience

Tools

NAV

Job description

Position Summary

The operations coordinator assists branch management with daily operations. This position assists in coordinating operations, product development, service, and quality. Additionally, this position assists the branch manager/operations manager with monitoring safety information, scheduling, reporting, and other safety-related activities.

• Assist in the coordination of daily yard activities of workers and drivers.
• Utilize computer software such as Microsoft Office Suite and NAV.
• Manage stock, check-in/out, confirm dates.
• Manage service requests from start to finish.
• Manage the scheduling of deliveries, pickups, and set-ups.
• Keep scheduling activities on board updated in real-time.
• Communicate with customers prior to delivery & pickups.
• Perform all duties and responsibilities in a timely and effective manner in accordance with established company policies to achieve the overall objectives of this position.
• Maintain a favorable working relationship with all other company employees to foster, aid, and promote a cooperative and harmonious working climate.
• Monitor oversight of stock assignment to branches.
• Issue and track vendor purchase orders
• Assist in the monitoring of purchasing and expenses associated with the maintenance of the yard and equipment.
• Perform other duties as assigned.

Position Summary

The operations coordinator assists branch management with daily operations. This position assists in coordinating operations, product development, service, and quality. Additionally, this position assists the branch manager/operations manager with monitoring safety information, scheduling, reporting, and other safety-related activities.

Essential Duties And Responsibilities

• Assist in the coordination of daily yard activities of workers and drivers.
• Utilize computer software such as Microsoft Office Suite and NAV.
• Manage stock, check-in/out, confirm dates.
• Manage service requests from start to finish.
• Manage the scheduling of deliveries, pickups, and set-ups.
• Keep scheduling activities on board updated in real-time.
• Communicate with customers prior to delivery & pickups.
• Perform all duties and responsibilities in a timely and effective manner in accordance with established company policies to achieve the overall objectives of this position.
• Maintain a favorable working relationship with all other company employees to foster, aid, and promote a cooperative and harmonious working climate.
• Monitor oversight of stock assignment to branches.
• Issue and track vendor purchase orders
• Assist in the monitoring of purchasing and expenses associated with the maintenance of the yard and equipment.
• Perform other duties as assigned.

Education And Experience Requirements

• This position requires a high school diploma and 1+ year of administrative assistant experience or equivalent combination of work and educational experience
• Experience working on an assembly or construction site a plus.
• Technical Capacity
• Shown ability to collaborate with other team members to accomplish tasks.
• Thoroughness and detail-oriented.

Required Skills

• Proficiency in MS Office Suite
• Strong written and verbal communication
• Excellent problem-solving skills
• Strong interpersonal communication skills
• Schedule flexibility to respond to emergency situations

Physical/Mental Demands

• Position requires a high degree of concentration to manage frequent interruptions while meeting strict deadlines.
• Wears personal protective equipment as required
• Ability to be exposed to loud noise levels.

Other Duties

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.