Operations Coordinator

University of Oregon; Portland (OR); On-site; USD 52,000 - 68,000; Full time

Job summary

The Ballmer Institute for Children's Behavioral Health at the University of Oregon seeks an Operations Coordinator to provide administrative, operational, and event support to leadership and initiatives. You will coordinate meetings, calendars, communications, and action tracking to ensure smooth day-to-day operations.

You will assist in planning in-person and virtual events, manage travel logistics, vendors, and post-event follow-up, while handling confidential information with discretion.

Qualifications

• Two years of general clerical experience or equivalent education.
• Associate's degree in Office Occupations or Office Technology.
• Certificate in Office Occupations or Office Technology with one year clerical experience.
• College courses in Office Occupations or Office Technology substitute for the required experience on a year-for-year basis.

Responsibilities

• Coordinate meetings, manage schedules, track action items and support project activities.
• Support planning and delivery of in-person and virtual events; coordinate logistics, communications, travel, vendors, and post-event admin.
• Provide administrative support to senior leaders with calendar management, travel planning, and handling confidential information.
• Communicate effectively with internal and external stakeholders and manage multiple priorities in a fast-paced environment.

Skills

Organizational skills

Project coordination

Time management

Communication skills

Discretion

Education

Associate's degree in Office Occupations or Office Technology

Tools

Microsoft Office Suite

Job description

Department Summary

The mission of the Ballmer Institute for Children's Behavioral Health at the University of Oregon is to expand equitable access to behavioral health support for children and families by training behavioral health providers, advancing research, and strengthening community capacity. Our vision is to ensure that all children have the support they need to thrive. To achieve this vision, the Ballmer has launched the nation’s first undergraduate program in child behavioral health. This program lays the foundation for a credentialed bachelor’s-level behavioral health profession grounded in evidence-based practices that will expand access to care and provides a model that can be scaled nationally. This groundbreaking institute was made possible by an extraordinary gift from Connie and Steve Ballmer, co-founders of Ballmer Group Philanthropy, and is located on the UO Portland campus.

Position Summary

The Operations Coordinator provides administrative, operational, and event coordination support to leadership and organizational initiatives. The role is responsible for coordinating meetings, managing schedules and communications, tracking action items, and supporting project-related activities to help ensure smooth day-to-day operations.

The position also supports the planning and delivery of in-person and virtual events by coordinating logistics, participant communications, travel arrangements, vendors, meeting technology, and post-event administration. In addition, the role provides administrative support to senior leaders through calendar management, meeting coordination, travel planning, and handling confidential information with professionalism and discretion.

Success in this role requires strong organizational skills, attention to detail, effective communication, the ability to manage multiple priorities, and a customer-service mindset when working with internal and external stakeholders.

This position is based in Portland, Oregon. The position reports to the Senior Director and Chief of Staff.

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
• College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

• Exceptional organizational and project coordination skills, with meticulous attention to detail and a commitment to accuracy.
• Ability to manage multiple competing priorities, adapt to changing needs, and consistently meet deadlines in a fast-paced environment.
• Ability to exercise sound judgment and discretion when handling confidential and sensitive information.
• Strong written, verbal, and interpersonal communication skills, with the ability to effectively engage and collaborate with a wide range of stakeholders.
• Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, and Word) and other business productivity and collaboration tools.

Preferred Qualifications

• Bachelor's degree in Business Administration, or a related field, from an accredited institution.
• Two years of experience providing administrative and operational support, including complex calendar management, travel coordination, meeting logistics, and prioritization of competing demands.
• Experience coordinating events, convenings, or programs involving multiple stakeholders, including managing logistics, communications, registrations, and participant support.
• Experience working in a higher education institution providing administrative and operational support.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website .

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here .

Advertised: September 9, 2026 Pacific Daylight Time

Applications close: