Operations Coordinator

Palm Aire Professional Services, LLC; Pompano Beach (FL); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Competitive salary

Full-time position

Monday–Friday schedule

Professional growth

Stable work environment

Training and support

Team-oriented work environment

Job summary

Join in Pompano Beach, FL is seeking an experienced Operations & Administrative Coordinator to support the Sales and Operations teams, manage administrative processes, prepare quotations, maintain accurate records, and coordinate daily activities. The role requires strong organizational skills, attention to detail, and the ability to learn new systems quickly.

The position is full-time, Monday–Friday, 8:00 AM–5:00 PM, with compensation commensurate with experience ($22-25 per hour).

Qualifications

• Experience in administrative or operations roles.
• Familiarity with warehouse or distribution environments.
• Must be detail-oriented and capable of multitasking.

Responsibilities

• Prepare and review customer quotations, including products, pricing, images, and required information.
• Assist the Sales team with quotations and customer follow-up.
• Coordinate with Sales and Operations departments.
• Update product and pricing information in QuickBooks.
• Maintain accurate administrative records and company information.
• Follow up on pending tasks and customer requests.
• Support internal processes and quality control.
• Assist with daily administrative and operational activities.

Skills

Organizational skills

Attention to detail

Task management

Communication skills

Bilingual EN/ES or EN/PT

Tools

QuickBooks Desktop

QuickBooks Enterprise

Microsoft Office 365

Excel

Word

Outlook

PowerPoint

Google Drive/Workspace

Dropbox

Job description

HIRING NOW | OPERATIONS & ADMINISTRATIVE COORDINATOR

Pompano Beach, FL
Monday–Friday | 8:00 AM–5:00 PM

We are seeking an experienced Operations & Administrative Coordinator to join a growing company in Pompano Beach.

The ideal candidate will have previous administrative or operations experience, preferably in a warehouse, furniture, distribution, or similar environment. This person will support the Sales and Operations teams, manage administrative processes, prepare quotations, maintain accurate records, and coordinate daily activities. Compensation: Commensurate with experience ($22-25 per hour)

Tasks

RESPONSIBILITIES:

• Prepare and review customer quotations, including products, pricing, images, and required information.
• Assist the Sales team with quotations and customer follow-up.
• Coordinate with Sales and Operations departments.
• Update product and pricing information in QuickBooks.
• Maintain accurate administrative records and company information.
• Follow up on pending tasks and customer requests.
• Support internal processes and quality control.
• Assist with daily administrative and operational activities.

Requirements

REQUIREMENTS:

• Previous administrative or operations experience.
• QuickBooks Desktop or QuickBooks Enterprise
• Experience with Microsoft Office 365, especially Excel, Word, Outlook, and PowerPoint.
• Experience with Google Drive, Google Workspace, and Dropbox.
• Strong organizational and communication skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Strong computer skills and ability to learn new systems.
• Bilingual English/Spanish or English/Portuguese.
• Furniture or warehouse experience is a plus.

Benefits

• Compensation: Commensurate with experience ($22-25 per hour)
• Competitive salary
• Full-time position
• Monday–Friday schedule
• Opportunities for professional growth
• Stable work environment
• Training and support
• Team-oriented work environment