Operations Coordinator

Southland Industries; Pflugerville (TX); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

401(k) with 50% company match and no-c

Medical, dental, vision insurance (100

Annual bonus program

Term life and disability insurance

Pre-tax flexible spending plans

Paid parental leave

Paid holidays, vacation, and personal:

Job summary

Southland Industries is seeking an Administrative Assistant to provide essential support to the operations team, ensuring daily activities run smoothly and efficiently. The role may involve assisting other departments to support overall business operations.

Responsibilities include coordinating projects such as Safety Compliance and Fleet Administration, preparing and updating documents, scheduling meetings, onboarding new staff and vendors, processing billing and invoices, managing supplies,

Qualifications

• Associate’s degree or equivalent from two-year college or technical school.
• Typically requires 1-3 years of related experience
• Clear verbal and written communication skills
• Good organization skills and attention to detail
• Good customer service and trouble-shooting skills
• Proficiency with Microsoft Office applications, including Word, Excel and PowerPoint

Responsibilities

• Coordinate various projects and initiatives (e.g., Safety Compliance and Fleet Administration).
• Prepare and update documents, track revisions, and maintain accurate records.
• Schedule and coordinate meetings, trainings and events.
• Prepare meeting minutes and assist with routine reports and presentations.
• Assist in onboarding and orientation of new employees, customers and/or vendors.
• Support billing, invoicing and other accounting tasks.
• Maintain supply inventory, process purchase orders, and coordinate delivery/receiving.
• Assist and support management with development of submittals.
• Provide support on assigned projects.

Skills

Verbal communication

Written communication

Organization

Attention to detail

Customer service

Troubleshooting

Education

Associate degree or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Position Summary

Provides administrative support to the assigned operations team to ensure daily activities run smoothly and efficiently. May also assist other departments as needed to support overall business operations.

Position Details

• Provides coordination of various projects and initiatives, such as Safety Compliance and Fleet Administration.
• Prepares and updates documents, which may include project documents and tracks documents revisions as needed while maintaining accurate records and files.
• Schedules and coordinates meetings, trainings and events.
• Prepares meeting minutes and assists with routine reports and presentation materials.
• Assists in the onboarding and orientation process of new employees, customers and/or vendors.
• Supports billing, invoicing and other accounting support tasks.
• Maintains supply inventory, which may include preparing and processing purchase orders, coordinating the delivery and receiving.
• Assists and supports management with development of submittals
• Provides support on assigned projects

Qualifications

• Associate’s degree or equivalent from two-year college or technical school.
• Typically requires 1-3 years of related experience
• Clear verbal and written communication skills
• Good organization skills and attention to detail
• Good customer service and trouble-shooting skills
• Proficiency with Microsoft Office applications, including Word, Excel and PowerPoint

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation.

To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment:

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.