Operations Coordinator

Lignetics; Strong (ME); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Employee referral bonus

Paid time off + holidays

Medical, Dental, Vision Insurance

Educational assistance

Life insurance + disability

401(k) with match

Heating pellet program

SWAG gear & PPE

Job summary

Lignetics in Maine seeks an Operations Coordinator to support AP invoicing, PO receipts, HR coordination, daily reporting, and month-end close. This full-time role involves collaboration with plant management, finance, and supply chain to ensure smooth operations.

The candidate should have a high school diploma, strong communication and organizational skills, and experience in manufacturing office or accounting. Sage and Microsoft Office familiarity is a plus.

Qualifications

• High School degree required.
• Strong communication and organizational skills.
• Experience in manufacturing office or accounting preferred.
• Sage Software and Microsoft Office experience a plus.

Responsibilities

• Code invoices and communicate with accounts payable.
• Scan picking slips to corporate shared folders.
• Receipt non-stock, raw materials, and packaging materials.
• Support onsite HR initiatives, onboarding, payroll, attendance, and benefits coordination.
• Review daily production and packaging reports and update finished goods inventory.
• Assist with month-end close procedures including physical inventory and AP management.
• Manage shipping: print BOLs, reconcile, coordinate with AR for invoicing, sign trucks.
• Provide general administrative support to Plant Manager and safety program.
• Update daily reports and handle postal mail.

Skills

Communication skills

Organization

Teamwork

Multi-tasking/Under pressure

Education

High School degree

Tools

Sage Software

Microsoft Office

Job description

Job Type: Full time.

Shift Schedule: 7 am - 3 pm.

Salary: $20.00 - $23.00 + monthly bonus incentive.

• Pre-employment background check and drug screen required.

Operations Coordinator Job Duties

AP Invoice Management:

• Code invoices and communicate to the accounts payable department.
• Scan picking slips to Corporate shared folders.

Purchase Order Receipts

• Receipt Non-Stock supplies.
• Receipt Raw material (Sawdust).
• Receipt Packaging Material.

Human Resources Coordination

• Work with senior Human Resource staff on all initiatives including but not limited to: onsite HR support, new employee onboarding support, payroll support, time and attendance support, general HR recordkeeping, and onsite benefits coordination.

Daily Reporting

• Review daily production and packaging reports, update finished goods inventory.

Month End Close

• Support the finance department on all month end close procedures including but not limited to physical inventory and accounts payable Invoice management.

Shipping

• Printing BOLs/Picking slips
• Reconciling BOLs and managing all outbound/inbound shipment functions in Sage.
• Communicating shipment activity with the accounts receivable department for purposes of invoicing.
• Signing trucks in and out of the plant for outgoing shipments.

Other Administrative Support

• Provide support to the Plant Manager and onsite safety program.
• Update daily reports as assigned.
• Postal mail and daily package distribution.
• Other assigned duties.

Operations Coordinator Job Requirements

• High School degree required.
• Above average skills in communication both oral and written.
• Above average skills in organization and attention to detail.
• Demonstrates ability to work as a teamwork and effectively manage through others.
• Demonstrates the ability to work under pressure and multi-task.
• Previous experience in manufacturing office and/or accounting preferred.
• Experience with Sage Software and Microsoft applications a plus.

Operations Coordinator Benefits

• Employee referral bonus program.
• 2 weeks paid time off + 2 floating holidays.
• Medical, Dental, and Vision Insurance (FSA & HSA options).
• Educational assistance.
• Life insurance, short term & long-term disability.
• 401(k) with employer match & immediate vesting.
• Employee heating pellet program.
• Lignetics SWAG gear to include an annual pair of work boots & other PPE.