Operations Coordinator

stevemaddencareers; New York (NY); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Disability insurance

401K

Paid holidays

Paid time off

Career opportunities

Job summary

Steve Madden is seeking an Operations Coordinator to keep the division organized and support team members on special projects throughout the year. This on-site role is based in our LIC office, supporting the Wholesale Footwear business.

Responsibilities include sample handling, vendor communications, calendar management, and event planning. The ideal candidate has a Bachelor's degree or equivalent, strong Microsoft Office skills, and superb organizational abilities to handle multiple priorities.

Qualifications

• Bachelor’s degree or equivalent experience.
• Proficient in Microsoft Office Suite.
• Excellent interpersonal, problem-solving, and organizational skills.
• Trade shows experience preferred but not required.

Responsibilities

• Receive and organize samples and tracks with other divisions/vendors.
• Daily communication with vendors and internal employees across divisions.
• Administrative tasks including booking appointments, calendar management, inventory.
• Assist planning and execution of events and trade shows.
• Manage multiple projects and deadlines with support as needed.
• Perform other duties and special projects as assigned.

Skills

Organization

Time management

Communication

Billing & invoicing

Administrative processes

Multi-project management

Self-starter

Adaptable

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Job description

The Operations Coordinator is responsible for keeping the division organized and assisting team members with special projects throughout the year. This position supports the Wholesale Footwear business.

The responsibilities described below are considered essential functions of the role. This position is based in our LIC office and requires working on-site.

Key Responsibilities

• Receive and organize samples, as well as tracks and follows up with other divisions/vendors on samples
• Daily communication with vendors and internal employees amongst several divisions
• Administrative work – booking appointments, calendar management, inventory, etc.
• Assist planning and execution of events and trade shows
• Able to manage multiple projects and deadlines with support and resources as needed
• Perform other duties and special projects as assigned

Specific Job Skills:

Essential duties include

• Organization and time management skills required
• Ability to deliver high-quality work under tight timelines and manage multiple priorities effectively
• Communicate effectively with team members as well as cross-divisionally
• Strong written and verbal communication skills, with the ability to collaborate across teams and with external partner
• Experience with billing, invoicing, and general administrative processes, preferably in manufacturing / warehousing or consumer products
• A self-starter who is adaptable, resourceful, and comfortable with troubleshooting in a fast-paced environment

Required Qualifications

• Bachelor’s degree or equivalent experience
• Proficient in Microsoft Office Suite
• Excellent interpersonal, problem-solving, and organizational skills
• Work in trade shows, shoe shows preferred but not required

The expected base salary for this position ranges from $24.00-$27.00. Ranges are based on various factors such as relevant skillset, training, years of experience related to the current job description, education, and our organizational structure. In addition to the base salary, Steve Madden offers a competitive benefits package that includes health and dental insurance, life insurance, disability insurance, 401K, paid holidays, a generous paid time-off policy, and career opportunities within a dynamic team.