Operations Coordinator

Vaco; Irvine (CA); Remote; USD 45,000 - 75,000; Full time

Job summary

An established industry player is on the lookout for an Operations Coordinator who will play a crucial role in ensuring smooth operations across multiple projects in the West Region. This position involves collaborating with project management teams, coordinating construction documents, and maintaining critical databases. The ideal candidate will possess strong organizational and communication skills, along with a keen attention to detail. If you thrive in a dynamic environment and are eager to support project management efforts, this opportunity is perfect for you. Join a forward-thinking company that values diversity and encourages applicants from all backgrounds to apply.

Qualifications

• High school diploma required; college degree preferred.
• Strong organizational skills and attention to detail.
• Experience or knowledge in construction and/or solar is a plus.

Responsibilities

• Communicate with operations personnel and maintain relationships.
• Assist in compiling project information from various divisions.
• Monitor project schedules and maintain the project database.

Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Construction Knowledge

Team Player

Education

High School Diploma

College Degree

Tools

Outlook

Excel

Box

Salesforce

BuildPro

Adobe Acrobat

Job description

Position Overview:

We are seeking an Operations Coordinator to assist the Operations Manager with preparing and submitting construction documents, coordinating with various teams to gather critical information, and managing project schedules for projects across the West Region. This role also involves supporting project management teams, distributing construction documents, and maintaining databases.

Key Responsibilities:

• Communicate with operations personnel and maintain relationships with the project management team.
• Assist in compiling project information from various homebuilding divisions.
• Coordinate with consultants and design teams to produce reports and construction documents.
• Distribute approved master and lot-specific plans to division and construction managers.
• Monitor project schedules and maintain the project database.
• Conduct occasional field visits.
• Manage home-specific information, including addresses, phasing, and tract maps.
• Utilize tools such as Outlook, Excel, Box, Salesforce, BuildPro, and Adobe Acrobat.
• Support other operations coordinators/managers as needed.
• Assist with organizing and distributing documents for project development.

Qualifications:

• High school diploma required; college degree preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Experience or knowledge in construction and/or solar is a plus.
• Team player with a strong work ethic.

Working Conditions:

• Open-office environment with extended periods of computer work.

Location:
Remote and California

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.