Operations Coordinator

Voces Unidas; Grand Junction (CO); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

IRA match

Housing stipend

Ski pass/stipend

Self-care time

Job summary

Voces Unidas in Grand Junction, Colorado seeks an experienced Operations professional to handle payroll support, admin tasks, and donor relations within a nonprofit setting. The role supports onboarding, vendor management, and audits to ensure smooth office operations across departments.

The ideal candidate demonstrates strong organization, discretion with confidential data, and a willingness to travel between offices as needed. Bilingual English/Spanish is preferred for daily communications.

Qualifications

• Bilingual English/Spanish preferred.
• Ability to manage high-volume tasks with minimal guidance.
• Maintain discretion with confidential information.

Responsibilities

• Support payroll processes, review timesheets and payroll reports for accuracy.
• Process vendor invoices, reimbursements, and office purchases.
• Assist with onboarding, donor relations, and grant tracking for grants.
• Maintain filing systems, organize file systems, and support audits.

Skills

Bilingual English/Spanish

Strong organizational skills

Discretion and integrity

Job description

Operations

• Support payroll process, including reviewing timesheets and payroll reports for accuracy and maintaining filing systems for all payroll records;
• Manage and process payment requests and employee reimbursements;
• Manager and process credit card transactions for all employees;
• Manage and track all independent contractor agreements and invoices;
• Manage and track vacation and PTO accruals and requests;
• Support with compliance and reporting for affiliated organizations;
• Assist with new hire orientations, onboarding and other human resources tasks;
• Manage the budget for office expenses, order office supplies and manage vendor relationships;
• Assist with internal and external audits;
• Maintain professional and organized office appearance, manage cleaning and maintenance schedules;
• Support with basic bookkeeping and general filling;
• Provide direct administrative support as needed, including scheduling appointments, meetings, and events, organize file systems, mailing and shipping packages, and updating contacts database and employee lists;
• Answering telephone calls and emails and directing them to relevant staff;
• Process and distribute daily mail;

Development

• Support the CEO and Development Consultant with donor relations, includingcorrespondence, sending acknowledgment letters and tracking reporting obligations;
• Track and organize grants, reports and associated files and agreements;
• Assist in grant writing and submitting reports and grants;

Communications

• Support with general communication needs.

Qualifications

• Alignment to Voces Unidas' mission;
• At least 3-5years of professional experience required;
• Experience and knowledge of the nonprofit sector preferred;
• Ability to complete a high volume of tasks and projects with little or no guidance;
• Ability to react with appropriate levels of urgency to situations and events that require quick response orturnaround;
• Able to maintain a high level of integrity and discretion in handling confidential information;
• Ability to occasionally travel to all offices,as needed;
• Fluency in English and Spanish is preferred.

Benefits (for qualifying employees):

• Very generous self-care time
• Company-sponsored health insurance
• Local ski pass or stipend for recreation activities
• Housing stipend (if employee lives in the Western Slope)
• IRA match
• Other