Operations Officer (Bilingual English/Spanish)

Galápagos Conservancy; Washington (District of Columbia); On-site; USD 70,000 - 76,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Life and disability insurance

401k

Flexible working hours

Job summary

A nonprofit conservation organization is seeking an Operations Officer in Washington, DC to support internal operations across human resources, grants implementation, and administrative functions. The ideal candidate will have over 5 years of HR experience, be bilingual in English and Spanish, and possess a strong background in organizational management. This role also requires experience working with international teams and a passion for conservation. Competitive salary and benefits package offered.

Qualifications

• 5+ years of Human Resources experience.
• Bilingual English/Spanish required.
• Bachelor's degree or higher in related field.
• Experience working with international teams, preferred Latin America/Ecuador.
• Experience in a remote environment.

Responsibilities

• Support VP of Operations for organizational functions.
• Facilitate new hire onboarding and documentation.
• Implement annual staff retreat and employee engagement activities.
• Ensure compliance with organizational policies.
• Support grants lifecycle and financial tracking.
• Provide general administrative support to the Operations team.

Skills

Human Resources experience

Bilingual English/Spanish

Organizational management background

Experience with international teams

Interest in conservation

Education

Bachelor's degree or higher

Job description

Position Summary

The Operations Officer supports the Vice President of Operations to ensure that Galápagos Conservancy operates smoothly, efficiently, safely, and in alignment with organizational values and strategic priorities. This role supports internal operations across human resources, grants implementation, financial management, legal compliance, organizational systems, administrative support and other critical organizational functions.

Key Responsibilities

Human Resources Support

• Work with VP and department heads to maintain Terms of Reference/Job Descriptions up-to-date and create new ones as needed.
• Assist with creation of job descriptions and posting of positions.
• Provide support for initial screening of candidates for open positions, ensuring implementation of
• Facilitate set-up and purchase of equipment and software for new hires.
• Support the implementation of onboarding plans for new staff.

Organizational Culture & Employee Engagement

• Working with the Operations team as a whole, implement the annual staff retreat, including logistics and coordination of activities in conjunction with the Leadership Team.
• Document and facilitate the implementation of professional development plans for staff.
• Coordinate regular (minimally annually) review of Employee Handbook.
• Organizational Systems and Internal Operations.
• Coordinate the development and proper documentation of Standard Operating Procedures (SOPs).
• Support core administrative and operational systems, including office operations, IT infrastructure, file management, data security protocols, and vendor relationships.

Grants Implementation

• Work with Ecuador team to ensure the successful implementation of annual grants lifecycle (from selection process to close).
• Support and ensure the use of grants database [SurveyMonkey Apply] for grants applications, reporting, and financial tracking.
• Provide administrative support to grants-related staff as requested.

Compliance, Legal, and Risk Management

• Ensure compliance with all organizational policies.
• Support state charitable registrations, insurance requirements, and organizational filings.
• Facilitate the proper documentation of contracts and other legal documents of the organization.
• Implement organizational risk policies and documentation.

Finance and Budget Coordination

• Comply with and help ensure organizational compliance with finance policies.
• Provide additional support to the accounting function of the Operations team as needed.

Administrative Support

• Provide general administrative support to the Operations team as assigned, including the preparation of needed reports.
• Suggest improvements to streamline processes and reduce inefficiencies.

Requirements

• 5+ years of Human Resources experience
• Bilingual English/Spanish required
• Bachelor's degree or higher
• Background in organizational management, human resources, business administration, or related field.
• Experience working with international teams required - Latin America/Ecuador strongly preferred.
• Experience working in a remote environment/with remote teams
• Strong interest in conservation

Benefits

The anticipated annual salary range for this position is $70,000 to $76,000, commensurate with experience, seniority, and scope of responsibility. Galapagos Conservancy offers a generous benefits package which includes: health, dental, and vision insurance; life insurance; disability insurance; vacation and sick leave; 401k; flexible working hours; and more.