Operations Coordinator

CenterCville; Charlottesville (VA); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Center Church Charlottesville is seeking an Operations Coordinator who turns plans into action by bringing organization, logistics, and follow-through to the day-to-day life of the church. This role supports ministry, operations, missions, and prayer by managing the details, systems, schedules, and resources that keep things moving.

They anticipate needs, identify what needs to happen next, and take ownership of making sure it happens well.

Qualifications

• Strong organizational and logistical planning abilities.
• Ability to coordinate multiple initiatives and maintain schedules.
• Proven communication skills with diverse teams and partners.

Responsibilities

• Finance, Human Resources, and Administration: manage giving, bills, budgeting support, HR processes, and collaboration with partners.
• Project Management & Event Planning: plan and execute ministry events, coordination of logistics and volunteers.
• Short-Term Trips & Global Care: plan missions, recruit, train, and debrief teams, support global partners.
• Prayer & Mercy Ministries: coordinate prayer teams and volunteer pathways, support Mercy Month activities.

Skills

Attention to detail

Organization

Anticipates needs

Time management

Communication

Independence

Confidential

Flexible

Job description

Center Church Charlottesville Operations Coordinator Charlottesville, VA·Full time

The Operations Coordinator is a get-it-done person who turns plans into action by bringing organization, logistics, and follow-through to the day-to-day life of Center Church. This role supports ministry, operations, missions, and prayer by managing the details, systems, schedules, and resources that keep things moving. They anticipate needs, identify what needs to happen next, and take ownership of making sure it happens well.

About Center Church Charlottesville

We exist to make, mature, and multiply disciples in Charlottesville, at UVA, and around the world.The Great Commission is our marching orders. Fulfillment of the Great Commission requires a commitment to growing both deep and wide as a church. We mature as disciples (depth), and we make new disciples (width). Every ministry we have is about this mission.

Description

Operations Coordinator

Full-Time | $45,000-60,000 Salary | Start Date: January 1, 2026

Reports to: Senior Connections Director

Overview

The Operations Coordinator is a get-it-done person who turns plans into action by bringing organization, logistics, and follow-through to the day-to-day life of Center Church. This role supports ministry, operations, missions, and prayer by managing the details, systems, schedules, and resources that keep things moving. They anticipate needs, identify what needs to happen next, and take ownership of making sure it happens well.

The Operations Coordinator provides the behind-the-scenes support that allows ministry leaders to focus on leading their ministries. They coordinate initiatives, maintain systems and recurring processes, and ensure projects and events are prepared and executed well. They help established ministries stay in maintenance mode through healthy rhythms and reliable follow-through, bringing initiative, clarity, consistency, and excellence to the details that keep Center Church moving forward.

Core Competencies

• Attention to detail. Thorough and aware of the important details in tasks.
• Organization. Keeps information, documents, and other resources well organized.
• Anticipates needs. Has a knack for anticipating the needs of individuals and organizations they serve.
• Time management. Able to prioritize on the spectrum of urgency and importance.
• Communication.
  • Externally. Clear and kind communication with external groups, contractors, etc.
  • Internally. Assertive, clear, and consistent communication with team and supervisor.
• Independence. Able to overcome reasonable obstacles to complete tasks.
• Confidential. Able to discern information that may be considered sensitive and keep it confidential.
• Flexible. Does well in an environment with changing needs and priorities.

Responsibilities

Finance, Human Resources, and Administration

• Manage Center Church’s giving process, including recording and depositing contributions.
• Oversee recurring bills and payments, ensuring accuracy and timeliness.
• Assist with budget tracking, expense management, and answering ministry teams’ financial questions.
• Provide administrative support for HR processes, including interviews, hiring, onboarding and offboarding, staff records, background checks, and employee benefits.
• Communicate and collaborate with Novum Partners to support HR and accounting functions.
• Support the Executive Director of Operations in other responsibilities related to finance.
• Build, lead, and coordinate the administrative serving team, ensuring clear priorities, communication, and follow-through.

Project Management & Event Planning

• Assist with the planning, coordination, and on-site execution of ministry events by managing logistics, communication, environments, supplies, volunteers, and other event details.
• Assist with church-wide events and staff gatherings, including retreats, Easter, Christmas Eve, and other all-hands events.

Short-Term Trips & Global Care

• Plan and execute short-term mission trips, including recruitment, training, logistics, and post-trip debrief.
• Build and support Global Care Teams that provide ongoing care and encouragement for missionaries and global partners.

Prayer & Mercy Ministries

• Lead the coordination of prayer teams, prayer rooms, and church-wide prayer gatherings.
• Recruit, schedule, and equip volunteers while creating clear pathways for people to engage in prayer ministry.
• Serve as the staff lead for Care Portal through volunteer leadership, communication, training, and coordination.
• Plan and execute mercy initiatives and church-wide serving opportunities, including Mercy Month, alongside the Tactical team.

The responsibilities listed above reflect common tasks required of this role but should not be considered all inclusive. This role should expect to complete a wide variety of tasks as needed or as assigned.

The anticipated start date is January 1, 2026, and this position will remain open until filled. This is a full-time, exempt, benefited position. The work week for this position is Sunday-Thursday with additional requirements for special events falling outside of typical work days/hours.

The anticipated salary range for this role is $45,000-60,000 per year, commensurate with education and experience. The successful candidate is expected to be/become a member of Center Church and to uphold the membership covenant.