Ministry Operations Coordinator (Part Time - Heber/Overgaard)

Thechurchaz; Arizona; On-site; USD 21,000 - 34,000; Part time

Job summary

theCHURCH in Heber-Overgaard is seeking a part-time Satellite Campus Ministry Operations Coordinator (MOC) to lead volunteer teams and coordinate day-to-day campus operations. This role reports to the Campus Pastor and supports the ministry through communications, admin, systems, and events.

The ideal candidate will coach volunteers, manage multiple teams, oversee information flow, and help ensure clarity and consistency across campus operations.

Qualifications

• Experience leading volunteer teams and coordinating church operations.
• Ability to train and equip volunteers and staff.
• Strong organizational and project management skills.
• Effective communication across teams and platforms.
• Willingness to learn and implement new systems.

Responsibilities

• Communications Team: manage intake for phones, email, app and social media.
• Admin & Operations: answer phones, greet visitors, route inquiries.
• People Management & Systems: standardize data entry and audits.
• Events & Guest Experience: support church events and guest experience.
• RE:center Services: coordinate services and community programs.
• C4 Leadership Essentials: demonstrate calling, character, commitment and competencies.

Skills

Leadership

Volunteer management

Project management

Communications

Systems thinking

Training and mentoring

Tools

Planning Center

Google Drive

App/Website content management

Job description

Heber-Overgaard Ministry Operations Coordinator

POSTED: July 29th, 2026
OPEN THROUGH: August 31st, 2026
Position Title: Satellite Campus Ministry Operations Coordinator (MOC)
Time Commitment: Part-time - 20 hrs/wk. This includes regular “office hours” as well as Sunday morning services. Flexibility is required for occasional evening and weekend events.
Position Description: This role requires a leader who can think strategically, organize effectively, and build strong teams. The person in this role must lead like a coach, think like a systems architect, and execute like a project manager. The MOC serves as the administrative backbone and systems steward of the campus—bringing clarity, coordination, and consistency to the day‑to‑day operations. This role is key to ensuring that volunteers are equipped, communication flows well, and ministry teams are supported for maximum impact.
Reports to: The Satellite Campus MOC will report directly to the Campus Pastor and will be submissive to the Directional Team, Lead Team, and Integrity Team at theCHURCH.
Areas of responsibility: The MOC leads teams of volunteers, which they are responsible for recruiting, coordinating, training, and equipping. Additionally, the MOC connects volunteers to other Ministry Leaders. Each team represents a core function necessary for the health and clarity of campus operations and communication.

Communications Team

• Manage centralized intake for phones, email, app, and social media messages.
• Ensure all inquiries are acknowledged in a timely manner and routed appropriately.
• Maintain expert-level oversight of App and website content.
• Create, curate, or work with existing leads to obtain artwork for flyers, posters, banners, and other visual communication needs.
• Manage Sunday slides, lobby signage, event promotions, and internal announcements.
• Lead communications through social media platforms and newsletters.

Admin & Operations Team

• Maintain a consistent on‑site presence during office hours to answer phones, greet visitors, and route inquiries.
• Serve as the primary intake point for all information requests, ensuring clear and timely routing.
• Maintain updated directories and staff info boards.
• Participate in church‑wide training and leadership meetings.
• Respond to communication directed to leadership when appropriate.
• Oversee building key inventory or access control.
• Execute printing and signage for events.
• Lead procurement and purchasing to support campus and ministry needs.
• Record and deposit Sunday giving.

People Management & Systems Team

• Serve as the subject matter expert for all modules.
• Standardize usage, permissions, and data entry; oversee workflows and provide routine audits.
• Train staff and volunteers in people management systems, ensuring it is clean, efficient, and aligned with ministry goals.
• Support and maintain systems that reinforce theCHURCH’s Pathway to discipleship.
• Maintain and manage Google Drive.
• Demonstrate a willingness to learn and implement AI solutions to improve efficiency and service.
• Serve as Next Steps Guide Lead (adding volunteers as needed). This involves following up with people who have attended Discovery Class to get them connected with discipleship and/or volunteer opportunities.

Events & Guest Experience Team

• Provide logistical and administrative support for church‑wide events.
• Coordinate procurement and volunteer support for special initiatives.
• Support funeral and wedding coordination with scheduling and communication.
• Provide support for Sunday morning guest experience.
• Document processes that maintain multi‑campus consistency.

RE:center Services Team

• Maintain a strong understanding of RE:center services and how those services can be accessed by local congregants/community members.
• Coordinate with the RE:center to provide necessary programs, resources and support in the local community.

C4 Leadership Essentials

• Calling:
  • Clear passion and desire to lead disciples of Jesus Christ.
  • Clear sense of calling to executive support and ministry work.
  • The ability to define the current reality, dream a desired future, and design a pathway to get there.
• Character:
  • Identity firmly rooted in Christ.
  • Humble, organized, and effective leadership and communication.
  • Growing in wisdom, humility, and obedience to God’s Word.
  • Ability to lead themselves and their family well.
  • Highest level of integrity and sense of responsibility toward stewardship.
  • Demonstrates discretion in handling sensitive information.
• Commitment:
  • Must align with the Mission, Vision, DNA and Essential Beliefs of theCHURCH.
  • Must be a covenant partner of theCHURCH.
  • Must be submissive to the leadership of theCHURCH.
  • Demonstrates generosity with their time, talents and treasure.
  • Clear passion and desire for more and better disciples of Jesus Christ
• Competencies:
  • Must have a passion for building and managing teams and cultivating strong relationships.
  • Able to clearly communicate vision and inspire others to pursue it with unity and purpose.
  • Committed follower of Jesus Christ and a covenant partner of theCHURCH (or a willingness to become a covenant partner).
  • Alignment with theCHURCH’s Mission, Vision, DNA, and Core Beliefs.
  • Demonstrated administrative experience in a church, nonprofit, or office environment preferred.
  • Must be a self‑motivated problem solver—someone who will dig in, figure things out, and get the job done.
  • Demonstrates a strong willingness to learn, embrace technology, and improve systems continuously.
  • Experience managing systems, coordinating volunteers, or handling multi‑channel communications is preferred.
  • Highly organized and detail‑oriented
  • Relationally intelligent and clear communicator
  • Strong systems thinker with problem‑solving abilities
  • Capable of handling confidential information with discretion
  • Self‑starter comfortable serving from the middle with initiative, humility, and clarity

Success Indicators

• Communications are timely, accurate, and aligned with the mission, vision, DNA, and priorities of theCHURCH.
• Phone calls, emails, app messages, social media inquiries, and guest communications are acknowledged and routed appropriately.
• The website, app, directories, digital content, and communication platforms remain current, accurate, and effective.
• Volunteers are recruited, trained, equipped, scheduled, and supported to serve effectively in their ministry roles.
• Planning Center, people management systems, Google Drive, workflows, and ministry records are maintained with accuracy and consistency.
• Administrative operations, purchasing, printing, signage, and information requests are completed accurately and on time.
• Church‑wide events, funerals, weddings, and Sunday guest experiences are coordinated with excellence and attention to detail.
• Processes, systems, and technologies are continually improved to increase ministry effectiveness, organizational clarity, and future scalability.
• RE:center services are coordinated and offered within the local community as needed.