Operations Coordinator

GreenieRE Coalition; Boston (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical/dental/vision/group life_insur

401(k) with company match

Unlimited paid time off

12 paid holidays

Hybrid work in Greater Boston

Quarterly company events

Job summary

GreenieRE Coalition in Greater Boston is seeking an Operations Coordinator to support the leadership team, own event logistics, brand consistency, program coordination, and calendar management. You will manage the company pipeline, product development work streams, and attend events on behalf of the company.

You will coordinate across marketing, HR, and operations, build brand-consistent materials, and help manage the CRM and offsites while taking on increasing ownership over time.

Qualifications

• 3–5 years of experience in insurance, operations, or administrative support.
• Familiarity with the insurance industry is preferred; comfort with industry terminology.

Responsibilities

• Coordinate product development tracking and cross-team handoffs.
• Manage lead executives' calendars and keep PM tools up to date.
• Maintain CRM hygiene and coordinate quarterly offsites.
• Draft presentations for annual reports and board materials.
• Coordinate hiring logistics and onboarding processes.

Skills

Organizational skills

Written communication

Communication

Learning mindset

Tools

Asana

HubSpot

Job description

About GreenieRE

GreenieRE is a mission-driven specialty insurance company, funded by impact capital and governed by a mission-preserving purpose trust. Through GreenieRE Coalition, we work across insurance, reinsurance, and climate resilience ecosystems to align capital with climate-forward risk strategies, partnering with the people and institutions rewriting how the world prices climate risk. For someone early in their operations career, this is a unique opportunity to join a small, fast-moving, mission-driven team where you'll get broad exposure to the business and real ownership as you earn it.

The role

GreenieRE is hiring an Operations Coordinator to support and keep our leadership team organized and running smoothly. Reporting directly to the Chief Operating Officer, you will own event logistics, brand consistency, program coordination, and calendar management. As you learn the business you will be responsible for managing the company pipeline, product development work streams, and attending events on behalf of the company.

What You'll Do

Product & Program Coordination

• Track and maintain status of products in development and on the horizon, keeping a single up-to-date view leadership can reference
• Stay current on what staff and executives are each working on per product, and flag where coordination or a hand-off is needed between them

Executive Support & Operations

• Manage calendars for lead executives
• Keep project management tools up to date and follow up with team members to confirm tasks are on track
• Help maintain hygiene in shared systems like our CRM pipeline
• Schedule quarterly company offsites, propose draft agendas based on team input, and handle logistics
• Draft the first pass of important presentations like the annual report and board meeting decks. Coordinate with staff to fill in content.

Marketing Coordination

• Identify, order, and coordinate client gifting (logo items, gift baskets) for key accounts
• Build and maintain our presentation library so the team always has up-to-date, on-brand decks, fonts, colors, and logo usage
• Coordinate brand identity items (website, business cards, email signatures) and post approved website messaging updates
• Support PR and events, help maintain the events calendar, schedule social media posts, and coordinate with our outside communications consultant on blog content and amplification
• Execute event logistics, member elections, and membership tracking for the membership program for policyholders and community members

HR Support

• Coordinate the logistics of hiring: scheduling interviews, communicating with recruiters, and keeping candidates informed. Flag process improvements
• Help build and refine interview guides using templates and criteria set by leadership
• Coordinate new-hire onboarding: setting up system access, coordinating logistics, and managing onboarding questions

What We’re Looking For

• 3-5 years of experience in insurance, operations, administrative support, or a related field (internships count)
• Experience or familiarity with the insurance industry strongly preferred; ideally 1–2+ years working at an insurer, broker, MGA, or insurtech in any capacity. You don't need underwriting expertise, but you should be comfortable with industry terminology and how the business works
• Strong organizational skills and follow-through
• Clear, professional writing and communication skills
• Comfortable asking questions and checking in with leadership before making judgment calls on ambiguous or sensitive items
• Eager to learn; excited to grow into more ownership over operations as you build a track record
• Familiarity with tools like Asana, HubSpot, or similar is a plus, but not required

Growth Path

GreenieRE is a small, all-hands-on-deck organization. In your first few months, we'll focus on onboarding/HR coordination, product tracking, and offsite logistics, with marketing tasks layered in as you settle into the operations side. We expect the scope to keep expanding as you demonstrate good judgment on the smaller items, we'll hand you more ownership, including a bigger hand in shaping organizational structure. Regular check-ins with your manager will focus on what you're ready to take on next.

Benefits

Compensation commensurate with experience.

• Medical/dental/vision/group life insurance
• 401(k) with company match
• Unlimited paid time off
• 12 paid holidays
• Hybrid work in Greater Boston
• Quarterly company events

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.