Operations Coordinator, GreenLight Fund Boston

greenlightfund; Boston (MA); On-site; USD 48,000 - 66,000; Full time

Benefits offered by this job

Health Insurance through Blue Cross/BC

Dental and Vision Insurance

Mental health copays fully covered

Disability insurance

Life insurance

Parental leave

Vacation and holidays

Cell phone and WiFi stipend

Professional development funds

Job summary

GreenLight Fund Boston is seeking an organized Operations Coordinator to manage day-to-day administrative and logistical functions for the site. You will handle scheduling, budgeting, data systems, and event coordination, while supporting development and communications activities across the team.

Reporting to the Executive Director, you’ll collaborate with colleagues to ensure smooth operations, maintain investor records, and assist with grant materials, newsletters, and social media content.

Qualifications

• Minimum of 1 to 4 years of related experience.
• Excellent written and verbal communications skills.

Responsibilities

• Support scheduling, calendar management and event logistics.
• Maintain internal systems and track expenses and reimbursements.
• Support donor/investor research and grant communications.
• Contribute to social media, newsletters and website content.
• Collaborate with operations, communications and development teams.

Skills

Communication skills

Organization

Time management

Tools

Mailchimp

WordPress

Salesforce

Job description

Organization Overview

GreenLight Fund is a national nonprofit with a local focus that partners with communities to create opportunities for inclusive prosperity. We facilitate a community-driven process that matches the local needs of individuals and families not met by existing programs, to organizations with track records of success elsewhere. Working with communities, we identify, invite in and launch proven organizations, providing collaborative support so they can quickly take root and deliver change. Everything we do is designed to remove barriers to inclusive prosperity all too often rooted in racial inequities. Our impact increases exponentially as we address one specific, community-identified need each year, in each GreenLight site.

To date, we have brought 63 evidence-based portfolio organizations across 14 sites, invested $41M, and attracted an additional $364M from other funding sources, reaching nearly 1.3M individuals and families this past year alone.

To learn more about the GreenLight Fund, please visit www.greenlightfund.org.

Position Overview

GreenLight Fund seeks a proactive, highly organized Operations Coordinator to support day-to-day administrative, operational, and logistical functions of the site. This role will manage scheduling, financial tracking, systems, and event coordination, while also contributing to development and communications activities. The Operations Coordinator reports directly to the Executive Director of GreenLight Fund Boston and will work collaboratively across the GreenLight network.

Key Areas of Responsibility

The role is primarily focused on operations, accounting for 80% of the responsibilities, with the remaining 20% dedicated to programmatic support. The specific duties for both areas are detailed below.

Program Support

• Support preparation of materials for selection advisory meetings, including agendas, presentations, and other supporting materials.

Workflow Management & Logistics

• Manage day-to-day administrative operations, including scheduling, calendar management, and logistical support for site events and meetings.
• Maintain internal management, data, and reporting systems.
• Support coordination of site workflows and operational processes.
• Track expenses, reimbursements, and other financial documentation for the site.
• Support preparation of materials for meetings, including agendas and presentations.
• Assist in implementing new tools, processes, and operational initiatives.

Development & Investor Relations

• Support donor/investor research and maintain accurate records in the investor database.
• Regularly maintain investor database.
• Write grant proposals, reports, and donor communications.
• Support donor stewardship and investor engagement activities, as required.

Communications & Events

• Maintain and contribute to social media, newsletters, website content, and blog postings.
• Support planning and execution of launch events and other site-related events.

Cross-Functional & Process Support

• Collaborate with other team members to ensure smooth coordination between operations, communications, and development functions.

Requirements

• Minimum of 1 to 4 years of related experience.
• Excellent written and verbal communications skills.

Preferred Qualification

We recognize that strong candidates may not meet every listed qualification. If you’re excited about this role but don’t meet every preferred qualification, we still encourage you to apply. The following experiences and skills are a plus:

• Experience with Mailchimp and WordPress.
• Experience with Salesforce.
• Experience with social media and content development.
• Experience creating newsletters and blog postings.
• Experience with investor stewardship and community engagement.

Location Requirements

This position is based in GreenLight Fund Boston. Applicants who do not meet location requirements will not be considered.

Compensation and Benefits

The salary for this position is $57,000.

GreenLight Fund offers a generous benefits package that includes:

• Health Insurance through Blue Cross Blue Shield (80% covered)
• Dental and Vision Insurance through Blue Cross Blue Shield (80% covered)
• Full coverage of all mental health visit copays through Blue Cross Blue Shield (100% covered)
• Safe Harbor (Match 100% of the first 3% of salary and 50% of the next 2%)
• Short and Long-Term Disability through The Hartford (100% covered)
• Basic Life insurance and AD&D through The Hartford (100% covered)
• Voluntary Life Insurance, Critical Illness, and Accident Insurance through The Hartford
• 10 company-wide holiday closings and 3 floating holidays
• The week between Christmas Day and New Year's Day off
• Up to 12 sick days (prorated for new hires)
• Up to 2 personal days (prorated for new hires)
• COVID-19 Benefits
• Vacation Days: Up to 15 days in years 1-3, 20 days in years 4-5, and 25 days in year 6 and beyond
• 12 weeks of paid parental leave for birth parents, 6 weeks of paid parental leave for non-birth parents
• Up to $175 monthly cell phone and WiFi stipend
• Up to $1,500 per year for professional development
• Access to Holisticly (40 Holisticly credits per month)

GreenLight Fund is committed to fostering diversity, equity and inclusion at every level of the organization. GreenLight Fund recognizes and appreciates the value of building a diverse workforce and creating an inclusive work environment. GreenLight Fund takes pride in being an equal opportunity employer regardless of age, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national or ethnic origin, physical or mental ability, race, region, sexual orientation or veteran status. If you need assistance or accommodation due to a disability, contact us at [e-mail].

Applicants must be legally authorized to work in the United States without current or future employer sponsorship. GreenLight Fund does not sponsor employment visas.

GreenLight Fund participates in E-Verify to verify employment eligibility for all new employees.