Operations Coordinator

VLS Environmental Solutions, LLC; Baytown (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical/Dental/Vision benefits

11 company-paid holidays

401(k) with employer match

Employee Assistance Program

Job summary

VLS Environmental Solutions, LLC is seeking an Operations Coordinator to support accounting, bookkeeping, and daily administrative tasks for the facility. The role requires meticulous data entry, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

The ideal candidate will have strong communication skills, experience with office software, and a proven track record in operations procedures.

Qualifications

• High School Diploma or GED required.
• 2–3 years of administrative experience.
• At least 3 years’ experience in operation procedures.
• Strong written and verbal communication skills.

Responsibilities

• Greet visitors and sign in/out, coordinate deliveries and trucking logistics.
• Manage mail and distribute it daily.
• Answer and direct incoming calls.
• Order office supplies as needed.
• Assist with online applications and contractor hours submission.
• Schedule wastewater, non-hazardous and trash pickups as requested by operations.
• Monitor wastewater expenses and track monthly hours for the facility manager.
• Create and manage purchase orders in the purchasing system.
• Review accrual reports and ensure PO closeouts at month end.
• Support operations to keep the site running smoothly and assist the Client Account Specialist as needed.

Skills

Communication skills

Microsoft Office

Multitasking

Organizational skills

Team collaboration

Education

High School Diploma/GED

Job description

About VLS!

Waste Services: VLS Waste Services provides customized waste processing solutions for hazardous and non-hazardous industrial and commercial waste, including landfill diversion and sustainability programs, solidification of liquid waste, recycling, wastewater treatment, and waste sequestration.

About VLS!

VLS Environmental Solutions, LLC, is a recognized leader in providing sustainability solutions, with three divisions providing industry-leading services. With a mission to innovate solutions to meet clients' sustainability goals, VLS has over 1,200 employees in 40+ locations across North America.

Waste Services

VLS Waste Services provides customized waste processing solutions for hazardous and non-hazardous industrial and commercial waste, including landfill diversion and sustainability programs, solidification of liquid waste, recycling, wastewater treatment, and waste sequestration.

Railcar Services

VLS Railcar Cleaning and Repair Services division provides specialty cleaning services for difficult-to-clean products, including chemicals, hardened materials, and pressurized gases, and comprehensive repair services for certified full-service repairs, tank car qualifications, and maintenance.

Marine Services

VLS Marine Services division offers state-of-the-art barge cleaning, repair, and gas-free facilities for various chemical solvents and downstream petroleum products.

Job Summary

The Operations Coordinator will be a skilled multitasker who performs a variety of accounting, bookkeeping, and administrative tasks. A successful Operations Coordinator should be familiar with data entry and have a flair for attention to detail. This position will ensure the company’s daily administrative functions for the facility run accurately and effectively.

Job Duties

• Greet visitors, make sure everyone signs in & out and gets them to their appropriate places (includes signing for deliveries, alerting ops when trucks arrive, calling for forklifts, when necessary, etc.)
• Collect, sort, and distribute mail daily
• Answer and direct all incoming calls
• Order office supplies as needed
• Assist with-in candidates complete online applications
• Send contractor hours to vendor every Monday
• Schedule wastewater, non-hazardous bin, and trash bin pickups as requested by operations
• Monitor wastewater expenses
• Track monthly hours worked for Facility Manger
• Collect and file daily meeting sign-in sheets
• Create and assign purchase orders in PO system
• Review and monitor monthly accrual reports to make sure open PO’s get processed and closed before closeout each month
• Assist Operations as needed to for site to be successful and
• Assist Client Account Specialist as needed
• Other Duties as assigned

Requirements

• High School Diploma/GED
• 2-3 years of administrative experience
• At least 3 years’ experience in operation procedures
• Strong communication skills both verbal and written
• Ability to work effectively both independently and collaboratively in a team setting
• Strong organizational and planning skills
• Strong ability to multi-task
• Proficient in Microsoft office and Microsoft excel

What's in it for you!

At VLS our employees are the core of our business. As such, we value our employees' physical, mental, and financial wellbeing by providing first class, high value benefits and resources that are centered around a proper work-life balance.

Physical and Mental Wellbeing

• Medical, Dental and Vision Insurance - Based on each employee's need, we offer various high quality, low-premium medical, dental and vision plans, which include our first-in-class concierge service (available in Spanish) and 2nd MD Offering.
• Flexible Spending Accounts (FSA) and Healthcare Saving Accounts (HSA) -- Set aside pre-tax money to use toward your health care spending. VLS provides an employer contribution to all HSA accounts.
• Time Off - We offer 11 (eleven) company-paid holidays, in addition to our paid time off and voluntary time off plans.
• Employee Assistance Program -- 24/7 assistance and counseling services that are 100% confidential and free to all employees and their dependents.
• Telemedicine -- All employees and dependents receive free virtual visits by licensed practitioners any time, any day...including holidays!

Financial and Retirement Planning

• 401(k) - Generous 401(k) matching program after 90 days of employment. VLS will match up to 5% of your pay every pay period. Matching contributions are 100% vested immediately.
• Life and Disability Insurance -- Employer-paid life insurance, along with short-term and long-term disability coverage provided to all full-time employees.
• Voluntary Life Protection Plans -- Employees and their dependents can elect coverage in our voluntary life/add, critical illness, hospital indemnity and accident plans.
• Rewards and Recognition Programs -- We celebrate our employees! From birthdays to anniversaries and other various milestones/achievements, we have programs in place to recognize our employees.
• Financial Planning - Free One on One financial planning with a certified Financial Planner/Coach.
• Employee Discount - Employee Discount Program for savings on everyday goods and services at various retailers throughout the US.