Operations Coordinator

Global Experience Specialists, Inc; Aurora (CO); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

401K with company match

Wellness benefits

Employee assistance program

Vacation time

Community involvement opportunities

Team activities

Job summary

Global Experience Specialists, Inc. is seeking an Operations Coordinator to support the Operations Department at the office and at show sites. The role focuses on Tradeshow Production, Freight, Electrical & Safety support and requires travel across the US.

You will handle union payroll submissions, assist with payroll issues, process show-related paperwork, and provide admin support for safety and loss prevention. A hybrid work environment is expected.

Qualifications

• Valid Driver's License.
• Knowledge of Tradeshow industry preferred.
• Excellent organizational and communication skills.
• Proven verbal and written communication skills.
• Detail-oriented with ability to manage multiple projects.
• Willing to work nights, weekends and holidays.
• Flexible schedule and variable shifts for show schedules.
• Travel to North-East facilities and other US locations.
• Ability to work on busy tradeshow floors and lift up to 25 lbs.

Responsibilities

• Review, organize and submit Union Payroll at showsite by deadlines.
• Assist Payroll Dept & Union laborer for payroll issues.
• Scan small package deliveries at show site.
• Submit labor tracking information accurately and timely.
• Assist with Union New Hire paperwork.
• Provide admin support for Loss Prevention & Safety at showsite.
• Enter Bill Of Lading information into GES system.
• Enter COIs and communicate noncompliance to exhibitors.

Skills

Valid Driver's License

Tradeshow industry knowledge

Organizational skills

Communication skills

Verbal communication

Written communication

Detail-oriented

Multitasking

Flexible schedule

Night/weekend/holiday work

Travel willingness

Physical stamina

Job description

Our opening for Operations Coordinator is to support Operations Department both in the office and at show site in the performance of key administrative activities with primary focus on Tradeshow Production, Freight, Electrical & Safety support.

Responsibilities:

• Reviewing, organizing and submitting Union Payroll at Showsite to GES Payroll Processing Dept in Las Vegas by posted deadlines
• Assisting Payroll Dept & Union laborer for payroll issues
• Scanning of Small Package deliveries (UPS, Fedex, etc) at show site.
• Timely and accurate submission of information related to the labor tracking process
• Assists with Union New Hire Paperwork completion
• Provide administrative support for Loss Prevention & Safety at Showsite
• Data entry of Certificates of Insurance and communicating noncompliance to exhibitors in a timely and professional manner
• Advanced Warehouse assistance at offsite location
• Assisting in the Marshalling Yard checking drivers in for loading/unloading at show site
• Entering of Bill Of Lading Information into GES System
• Completing Show Close Files in an organized and timely manner to meet deadlines in place
• Support other Operations Coordinators in alignment with their requirements as needed and prescribed by the Operations Supervisor/Managers
• Assisting with administrative completion of Rental, Supply, & Services Purchase requisitions as requested by Operations Management
• Perform all duties with the utmost integrity avoiding any conflict of interest
• Perform other duties as assigned and deemed necessary of the position under the direction of Management

Qualifications:

• Valid Driver's License
• Knowledge of Tradeshow industry, preferred but not mandatory
• Excellent organizational and communication skills
• Proven verbal and written communication skills
• Detail-oriented
• Ability to effectively manage multiple projects
• Ability to work nights and weekends and possible holidays is required
• Must be able to work flexible schedule work hours, shifts or days worked will vary due to show schedules and adapt to short notice of schedule changes –standard non-show hours are 8am-4:30pm in a Hybrid environment
• Travel is required to work in facilities in the North-East and frequently in other parts of the US
• Frequently performs work on the tradeshow floor, in noisy and crowded areas while enduring uncomfortable temperatures, dust and/or other conditions
• Job requires walking, bending, handling, reaching, grasping, lifting 25+ lbs., and repetitive motions
• Job requires long hours during show runs with varying stop and start time both early AM and late PM
• Requires working alone at times and also with others in a team atmosphere
• Work performed in office setting and also remotely from home during non-show responsibilities includes sitting at computer for long periods of time
• Will work with and report to multiple managers both in a city and national level

Our team members are our family, so we help our team members care for their families. The rewards of joining GES are extensive. We offer a comprehensive benefits package to all full-time employees. Here are some of the highlights:

• 401K with company match
• Wellness benefits
• Employee assistance program
• Vacation time
• Community involvement opportunities
• Team activities

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.