HR Operations Coordinator

PlanIT Group, LLC; Holly Ridge (LA); On-site; USD 90,000 - 130,000; Full time

Job summary

PlanIT Group, LLC is seeking an experienced HR Operations professional to lead payroll across a multi-state workforce, ensuring accurate, compliant, and timely processing while optimizing HR systems and employee lifecycle processes.

This role partners with Finance and HR to optimize payroll inputs, automate processes, and deliver accurate reporting using Excel and Power BI, while maintaining data integrity across HRIS and payroll systems.

Qualifications

• 7+ years of payroll or HR operations experience.
• Proven multi-state payroll experience in the U.S.
• Strong knowledge of payroll compliance, tax regulations, and wage laws
• Advanced Excel skills: pivot tables, lookups, reconciliation
• Experience with payroll systems and HRIS integrations

Responsibilities

• Own end-to-end payroll processing for multi-state employees (corporate, field, and project-based workforce).
• Ensure accurate and timely payroll execution (bi-weekly/monthly cycles).
• Manage payroll inputs including new hires, terminations, bonuses, commissions, and deductions.
• Partner with Finance to reconcile payroll data, general ledger, and reporting.
• Handle payroll audits, discrepancies, and employee escalations.
• Ensure compliance with federal, state, and local wage and hour laws.
• Oversee employee data changes impacting payroll (job changes, compensation updates).
• Partner with HRBPs and Talent Acquisition on onboarding/offboarding payroll inputs.
• Ensure data integrity between HRIS and payroll systems.
• Support benefits deductions, leave of absence tracking, and timekeeping systems.
• Identify and implement payroll process improvements and automation opportunities.
• Streamline workflows between HR, Finance, and Payroll.
• Improve accuracy, reduce manual effort, and enhance employee experience.
• Act as the primary point of contact for payroll-related queries and escalations.
• Partner with internal stakeholders across HR, Finance, and Operations.
• Provide guidance on payroll policies, procedures, and best practices

Skills

Payroll Processing

Payroll Reconciliation

HRIS

Data Analysis

Reporting

Stakeholder Management

Education

Bachelor's degree in HR, Finance, Accounting, or related field

Tools

Microsoft Excel

Power BI

Tableau

Job description

Seeking an experienced HR Operations professional with deep expertise in payroll management to lead and optimize payroll operations across a complex, multi-state workforce. This role will ensure accurate, compliant, and timely payroll processing while driving operational excellence across HR systems, reporting, and employee lifecycle processes.

Key Responsibilities

Payroll Management

• Own end-to-end payroll processing for multi-state employees (corporate, field, and project-based workforce)
• Ensure accurate and timely payroll execution (bi-weekly/monthly cycles)
• Manage payroll inputs including new hires, terminations, bonuses, commissions, and deductions
• Partner with Finance to reconcile payroll data, general ledger, and reporting
• Handle payroll audits, discrepancies, and employee escalations
• Ensure compliance with federal, state, and local wage and hour laws

Payroll Compliance & Reporting

• Ensure compliance with tax regulations, wage laws, and reporting requirements
• Prepare and validate payroll reports, audits, and filings
• Maintain documentation for audits and regulatory reviews
• Track and report payroll metrics and trends using Microsoft Excel and Power BI

HR Operations Support

• Oversee employee data changes impacting payroll (job changes, compensation updates)
• Partner with HRBPs and Talent Acquisition on onboarding/offboarding payroll inputs
• Ensure data integrity between HRIS and payroll systems
• Support benefits deductions, leave of absence tracking, and timekeeping systems

Process Improvement & Automation

• Identify and implement payroll process improvements and automation opportunities
• Streamline workflows between HR, Finance, and Payroll
• Improve accuracy, reduce manual effort, and enhance employee experience

Employee Support & Stakeholder Management

• Act as the primary point of contact for payroll-related queries and escalations
• Partner with internal stakeholders across HR, Finance, and Operations
• Provide guidance on payroll policies, procedures, and best practices

Required Qualifications

• 7+ years of experience in payroll or HR operations with strong payroll ownership
• Proven experience managing multi-state payroll in the U.S.
• Strong knowledge of payroll compliance, tax regulations, and wage laws
• Advanced proficiency in Microsoft Excel (pivot tables, lookups, reconciliation)
• Experience with payroll systems
• Strong attention to detail and high level of accuracy

Preferred Qualifications

• Experience supporting field-based or hourly workforce (technicians, project teams)
• Experience with reporting tools like Power BI or Tableau
• Experience in a global or multi-country payroll environment
• CPP (Certified Payroll Professional) certification
• Bachelor's degree in HR, Finance, Accounting, or related field

Key Skills

• Payroll Processing & Compliance
• Payroll Reconciliation & Audits
• HRIS & Payroll Systems
• Data Analysis & Reporting
• Process Improvement & Automation
• Stakeholder Management