Studio Manager

Consulting For Architects, Inc.; Town of Bedford (NY); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Performance bonuses

401(k) with employer matching

Comprehensive medical benefits

Generous PTO and holidays

Professional development

Job summary

Consulting For Architects, Inc. is seeking a Studio Manager specializing in Finance & Operations to oversee the firm's financial, operational, and administrative functions.

Reporting to the Principal, you will own budgeting, forecasting, cash flow, and project profitability while guiding invoicing, payroll, contracts, and risk management. You will also lead staffing, resource planning, and develop AI-assisted workflows to improve efficiency and growth.

Qualifications

• Strong budgeting, forecasting, cash flow reporting.
• Experience with architectural project scoping, staffing, contracting, billing, and delivery.
• Proficiency with QuickBooks Online, Xero and Gusto.
• Demonstrated experience with AI tools and workflow automation.
• Excellent organization, communication, and attention to detail.

Responsibilities

• Oversee firm-wide budgeting, forecasting, cash flow management, and financial reporting.
• Manage project finances: fee tracking, billing, consultant costs, and profitability.
• Supervise invoicing, collections, accounts payable, payroll, benefits, contracts, and insurance renewals.
• Lead fee proposals, registrations, and compliance; coordinate staffing and project resources.
• Develop AI-assisted tools and workflows to improve operations.
• Collaborate with Principal on business planning, growth, and long-term operations.

Skills

Financial management

Budgeting

Forecasting

Cash flow management

Financial reporting

Project financial management

Invoicing

Accounts payable

Payroll

Gusto

QuickBooks Online

Xero

AI workflow automation

Claude Code

Contract management

Billing and collections

Staffing & resource planning

Education

MBA

Architecture/design background

Tools

QuickBooks Online

Xero

Gusto

Job description

Studio Manager | Finance & Operations

Client:
Our client, with studios in New York City and Westchester County, is an established architecture and design firm specializing in higher education, civic, cultural, commercial, residential, and public-sector projects throughout the United States and abroad.

Description:
Our client is seeking a Studio Manager specializing in Finance & Operations to oversee the financial, operational, and administrative functions of the practice. Reporting directly to the Principal, this individual will take ownership of the firm's business operations, allowing the design leadership to focus on architecture, mentorship, and business development.

Responsibilities will include firm-wide budgeting, financial forecasting, cash flow management, and financial reporting, as well as project financial management, including fee tracking, billing, consultant costs, and project profitability. The Studio Manager will also oversee invoicing, collections, accounts payable, payroll, benefits administration, contracts, fee proposals, insurance renewals, and firm registrations.

Additional responsibilities will include staffing and project resource planning, developing AI-assisted tools and workflows to improve operational efficiency, and collaborating with the Principal on business planning, growth strategy, and long‑term firm operations.

This is an excellent opportunity for a financially savvy, highly organized professional with a strong understanding of architecture and design firm operations who enjoys taking initiative and building efficient systems.

Required:

• Strong financial management skills, including budgeting, forecasting, cash flow management, and financial reporting

• Working knowledge of how architectural and design projects are scoped, staffed, contracted, billed, and delivered

• Proficiency with accounting and financial software such as QuickBooks Online, Xero, and Gusto

• Demonstrated experience with AI tools, including Claude Code within Terminal, with the ability to build or automate workflows

• Exceptional organizational skills, follow‑through, and attention to detail

• Excellent written and verbal communication skills

• Intellectual curiosity, initiative, and a strong academic background

• Legal authorization to work in the United States

• SDA Certificate in Design Firm Operations (CDFO), or an interest in earning it, is a plus

Education:
MBA or graduate‑level business training, ideally paired with an architecture or design background. Candidates with an architecture background and business training are especially welcome.

Salary:
$90,000–$150,000

Benefits:

• Twice‑yearly performance bonus opportunities

• 401(k) with employer matching

• Comprehensive medical and health benefits

• Generous PTO and paid holidays

• Professional development and mentorship

• Opportunities for long‑term career growth