Firm Operations Coordinator, Monograph and QuickBooks Specialist.

Archinect; Jacksonville (FL); Hybrid; USD 52,000 - 74,000; Full time

Job summary

Cronk Duch Architecture / CD+urban studio architects in Jacksonville, FL seeks a hands-on Firm Operations Coordinator with Monograph and QuickBooks expertise. You will align project teams, clients, consultants, and financial systems to keep studio finances on track.

Responsibilities include handling timesheets, invoicing, accounts receivable, contract creation, and HR onboarding, collaborating with project architects to review budgets and milestones.

Responsibilities

• Manage projects using Monograph and QuickBooks, including billing and AR.
• Coordinate with project teams, clients and consultants to keep budgets and milestones on track.
• HR onboarding for new staff and ensure smooth back-office operations.

Job description

Firm Operations Coordinator, Monograph and QuickBooks Specialist.

Cronk Duch Architecture / CD+urban studio architects

Employer

Cronk Duch Architecture / CD+urban studio architects

Location

Jacksonville, FL, US (remote possible)

Contract type

Full-time

We’re a thirteen‑person architecture firm doing residential and commercial work, about five million in annual revenue, and we’re looking for a hands‑on operations coordinator to keep our studio running smoothly. This isn’t a traditional accounting role. It’s someone who will be the glue between our project teams, clients, consultants, and financial systems. You’ll receive and request all employee timesheets, use Monograph to manage projects, track percent completes, handle billing, and understand man‑hours against project contracts. You’ll create and manage contracts, generate invoices, follow up on accounts receivable, and coordinate with consultants. You’ll work directly with project architects and the team to review budgetary targets, hourly targets, invoicing, and milestone targets. You’ll also handle HR onboarding for new staff. We’re looking for someone who knows Monograph and QuickBooks inside and out, ideally with experience in architecture, construction, or engineering. This person will be a true studio leader, organized, proactive, and comfortable being the go‑to person for keeping projects and finances on track. If that sounds like you, we’d love to hear from you.