Operations Associate

ACT Group; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

ACT Group in New York City seeks a trade operations professional to support deal processing with Finance and Credit teams, ensuring accurate transaction data and timely deliveries from vendors.

You will contribute to monthly closings, quarterly reporting, and annual audits while collaborating across teams to enhance policies and procedures. This is an in-office role requiring presence in NYC four days a week.

Qualifications

• 2-4 years of working experience in trade operations, accounting, or reporting.
• Dynamic, out-of-the-box problem solver.
• Highly self-motivated with a flexible and adaptable work style.
• Takes ownership for decisions and is accountable for actions.

Responsibilities

• Work with the Finance and Credit teams to complete the deal process.
• Facilitate timely product delivery to clients and from vendors with accuracy.
• Ensure accurate information on every transaction and help create management reports.
• Partner with clients and vendors to resolve account/invoice discrepancies.
• Coordinate with internal credit team to ensure balances are in good standing before deliveries.
• Internal contract prep and external contract review related to transaction details.
• Monitor and follow up to ensure contract execution and accuracy.
• Support month-end close activities.
• Own quarterly transaction reporting & reconciliations.
• Partner with auditors for annual audits and reporting.
• Document and create new policies for Operations.
• Collaborate across teams to address evolving needs.

Skills

Problem solving

Ownership

Self-motivated

Interpersonal skills

Education

Bachelor's degree in accounting/finance

Job description

Your Role in Our Story:

In essence, your role involves:

• Work with the Finance and Credit teams to complete the deal process




• Facilitate timely product delivery to clients and from vendors with a high degree of accuracy




• Ensure accurate information on every transaction and help create management reports




• Partner with clients and vendors regarding their accounts to resolve any account/invoice discrepancies




• Coordinate with the internal credit team to ensure client and vendor account balances are in good standing before deliveries are complete




• Internal contract preparation and external contract review, related to transaction details




• Monitor & follow up with internal and external parties to ensure contract execution and accuracy




• Support month-end close activities




• Own quarterly transaction reporting & reconciliations




• Partner with auditors for annual audits & reporting




• Contribute as a thought partner in documenting and creating new policies and procedures for the Operations team




• Work collaboratively across teams to address evolving needs




• This position requires coming into the New York office at least four times a week.

Your Expertise:

To be successful in this role, we are looking for candidates with the following qualifications and attributes:

• 2-4 years of working experience in trade operations, accounting, or reporting




• Dynamic, \"out-of-the-box\" problem solver




• Highly self-motivated person who thrives in a driven work environment and demonstrates a flexible and adaptable work style that responds quickly




• Takes ownership for decisions and is accountable for actions regardless of the outcome




• A mature professional with excellent judgment and interpersonal skills




• Bachelor's degree in accounting, finance or a related field

Please note: this role is 100% in-office in New York City

The base pay range for this position is $90,000-$120,000 annually; however, base pay offered may vary depending on location, job-related knowledge, skills, and experience. The base pay is just one component of the total competitive compensation package for employees.

Your Role in Our Story:

In essence, your role involves:

• Work with the Finance and Credit teams to complete the deal process




• Facilitate timely product delivery to clients and from vendors with a high degree of accuracy




• Ensure accurate information on every transaction and help create management reports




• Partner with clients and vendors regarding their accounts to resolve any account/invoice discrepancies




• Coordinate with the internal credit team to ensure client and vendor account balances are in good standing before deliveries are complete




• Internal contract preparation and external contract review, related to transaction details




• Monitor & follow up with internal and external parties to ensure contract execution and accuracy




• Support month-end close activities




• Own quarterly transaction reporting & reconciliations




• Partner with auditors for annual audits & reporting




• Contribute as a thought partner in documenting and creating new policies and procedures for the Operations team




• Work collaboratively across teams to address evolving needs




• This position requires coming into the New York office at least four times a week.

Your Expertise:

To be successful in this role, we are looking for candidates with the following qualifications and attributes:

• 2-4 years of working experience in trade operations, accounting, or reporting




• Dynamic, \"out-of-the-box\" problem solver




• Highly self-motivated person who thrives in a driven work environment and demonstrates a flexible and adaptable work style that responds quickly




• Takes ownership for decisions and is accountable for actions regardless of the outcome




• A mature professional with excellent judgment and interpersonal skills




• Bachelor's degree in accounting, finance or a related field

Please note: this role is 100% in-office in New York City

The base pay range for this position is $90,000-$120,000 annually; however, base pay offered may vary depending on location, job-related knowledge, skills, and experience. The base pay is just one component of the total competitive compensation package for employees.

ACT Group is an Equal Opportunity Employer. All employment decisions at ACT Group are made without regard to race, color, ethnicity, national origin, age, citizenship status, physical or mental disability, religion, creed, gender, sex, sexual orientation, gender identity or expression, genetic information, marital status, family or parental status, status with regard to public assistance, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.