Operations Associate (Workplace Hospitality)

The American Housing Corporation; Austin (TX); Presencial; USD 45.000 - 59.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Healthcare

Lunch stipend

Paid time off

Descripción de la vacante

The American Housing Corporation in Austin, TX is seeking an Operations Associate to oversee administrative and workplace operations on a full-time, on-site basis. You will support hospitality, travel coordination, facilities management, and executive assistance to the CEO and Chief of Staff, collaborating with multiple teams to keep offices running smoothly and efficiently.

Responsibilities include coordinating events, managing calendars, and ensuring procurement and vendor coordination across

Formación

• Relevant operations and project management experience.
• Punctuality and attention to detail.
• Experience with spreadsheet software.
• Experience with facility management and operations.
• Strong references from other projects or clients.
• Experience using AI tools for research and process automation.

Responsabilidades

• Greeting guests and coordinating hospitality tasks.
• Scheduling meetings, travel, and events for team and guests.
• Overseeing multiple facilities operations, supplies, and space planning.
• Providing executive assistance to the CEO and Chief of Staff; calendar management.
• Tracking and coordinating vendors, services, and subscriptions.

Conocimientos

Operations management

Project management

Attention to detail

Spreadsheet proficiency

Facility management

AI tools experience

Descripción del empleo

The American Housing Corporation is seeking an Operations Associate on a full time basis to oversee administrative and workplace operations in Austin, TX.

The American Housing Corporation is on a mission to solve America's housing crisis through all-out housing production. We believe that America's affordability crisis is fundamentally a production crisis, and that solving it requires a vertically integrated development approach: We buy land, design and manufacture, install, and sell our rowhomes directly to customers - all by ourselves. We're based in Austin, TX and build across the country.

Responsibilities

Hospitality

• Greeting company guests.
• Conducting basic workplace and factory tours.
• Special events coordination (rentals, catering, set up, etc).
• Preparing welcome packages for new hires.
• Answering inbound calls on the office phone number.

Travel

• Guest scheduling.
• Meeting booking.
• Special guest catering etc.
• Team and guest travel coordination (recruiting, company visitors, new hire relocation).
• Group travel coordination.
• Mailing and shipping support.

Workplace (across multiple co-located facilities)

• Cleaning crew recruiting, oversight, and quality control.
• Food catering coordination.
• Office supplies monitoring, organizing, re-stocking, and maintenance (printers, stationary, electronics).
• Office food pantry monitoring, organization, and re-stocking.
• Workplace maintenance coordination (plumber, HVAC, etc service calls).
• Collecting team feedback for office improvements (surveys and reporting to the executive team).
• Workplace related shipping and receiving organization.
• Space planning and seating chart allocation.
• Tracking and ordering new employee equipment (computers, licenses, uniforms etc).
• Uniforms production coordination (tracking stock, ordering new batches, preparing welcome packages for new hires).Coordinating 3rd party security for the workplace.
• Monitoring access credentials to all company buildings.

Administrative

• Executive assistance to the CEO and Chief of Staff (CoS).
• Research and bidding of new corporate service providers and vendors by CEO or CoS request.
• Keeping corporate calendars up to date.
• Tracking corporate service subscriptions (media, suppliers, etc).

Qualifications

• Relevant operations and project management experience.
• Punctuality and attention to detail.
• Experience with spreadsheet software.
• Experience with facility management and operations.
• Strong references from other projects or clients.
• Experience using AI tools for research and process automation.

Additional Information

• The role requires full-time, in-person, presence in Austin, TX office.
• Benefits include healthcare, lunch stipend, and PTO.