Operations Assistant: Data-Driven Admin & Reporting

Brenntag; Reading (Berks County); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid parental leave

Education assistance program

Employee assistance program

Healthcare plan options

401(k)

Job summary

Brenntag seeks an organized administrative professional to support daily operations, data handling, and cross-functional coordination in Reading, PA. The role focuses on document control, compliance, reporting, and meeting management.

You will prepare reports, KPIs, and presentations for leadership, coordinate schedules, and assist with training and onboarding activities while upholding company policies and confidentiality.

Qualifications

• Strong proficiency in Excel for data analysis, pivot tables, and reporting.
• Excellent organizational, planning, and multitasking abilities.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Support day-to-day operational and clerical activities across the department.
• Perform administrative duties including filing, document control, record retention, and maintaining certifications and compliance documentation.
• Receive, collect, review, and classify data to ensure accuracy, completeness, and adherence to procedures.
• Maintain and organize operational records, reports, and function-related documentation.
• Prepare reports, KPIs, statistics, charts, diagrams, and presentations to support leadership decision-making.
• Coordinate and schedule meetings, prepare agendas, distribute materials, and capture meeting minutes and action items.
• Monitor departmental calendars, schedules, and deadlines to ensure timely completion of tasks.
• Assist with audits by gathering required documentation and providing administrative support.
• Track and follow up on action items, ensuring closure within timelines.
• Support process improvement by identifying inefficiencies and recommending solutions.
• Serve as a point of contact between operations, management, and cross-functional teams.
• Assist with training coordination, onboarding documentation, and maintaining employee records.
• Handle routine communications with professionalism and accuracy.
• Ensure compliance with company policies, procedures, and safety standards.
• Support inventory tracking, supply coordination, or order documentation where applicable.
• Maintain confidentiality of sensitive information.

Skills

Organizational skills

Multitasking

Attention to detail

Communication skills

Teamwork

Time management

Data analysis

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Brenntag seeks an organized administrative professional to support daily operations, data handling, and cross-functional coordination in Reading, PA. The role focuses on document control, compliance, reporting, and meeting management.

You will prepare reports, KPIs, and presentations for leadership, coordinate schedules, and assist with training and onboarding activities while upholding company policies and confidentiality.