Operations Assistant

Brenntag; Reading (Berks County); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid parental leave

Education assistance program

Employee assistance program

Healthcare plan options

401(k)

Job summary

Brenntag seeks an organized administrative professional to support daily operations, data handling, and cross-functional coordination in Reading, PA. The role focuses on document control, compliance, reporting, and meeting management.

You will prepare reports, KPIs, and presentations for leadership, coordinate schedules, and assist with training and onboarding activities while upholding company policies and confidentiality.

Qualifications

• Strong proficiency in Excel for data analysis, pivot tables, and reporting.
• Excellent organizational, planning, and multitasking abilities.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Support day-to-day operational and clerical activities across the department.
• Perform administrative duties including filing, document control, record retention, and maintaining certifications and compliance documentation.
• Receive, collect, review, and classify data to ensure accuracy, completeness, and adherence to procedures.
• Maintain and organize operational records, reports, and function-related documentation.
• Prepare reports, KPIs, statistics, charts, diagrams, and presentations to support leadership decision-making.
• Coordinate and schedule meetings, prepare agendas, distribute materials, and capture meeting minutes and action items.
• Monitor departmental calendars, schedules, and deadlines to ensure timely completion of tasks.
• Assist with audits by gathering required documentation and providing administrative support.
• Track and follow up on action items, ensuring closure within timelines.
• Support process improvement by identifying inefficiencies and recommending solutions.
• Serve as a point of contact between operations, management, and cross-functional teams.
• Assist with training coordination, onboarding documentation, and maintaining employee records.
• Handle routine communications with professionalism and accuracy.
• Ensure compliance with company policies, procedures, and safety standards.
• Support inventory tracking, supply coordination, or order documentation where applicable.
• Maintain confidentiality of sensitive information.

Skills

Organizational skills

Multitasking

Attention to detail

Communication skills

Teamwork

Time management

Data analysis

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Key Responsibilities:

• Support all day-to-day operational and clerical activities across the department.
• Perform administrative duties including filing, document control, record retention, and maintaining certifications and compliance documentation.
• Receive, collect, review, and classify data to ensure accuracy, completeness, and adherence to established procedures.
• Maintain and organize operational records, reports, and function-related documentation.
• Prepare reports, key performance indicators (KPIs), statistics, charts, diagrams, and presentations to support leadership decision-making.
• Coordinate and schedule meetings, prepare agendas, distribute materials, and capture meeting minutes and action items.
• Monitor departmental calendars, schedules, and deadlines to ensure timely completion of tasks.
• Assist with internal and external audits by gathering required documentation and providing administrative support.
• Track and follow up on action items, ensuring closure within agreed timelines.
• Support process improvement initiatives by identifying inefficiencies and recommending solutions.
• Serve as a point of contact between operations, management, and cross-functional teams.
• Assist with training coordination, onboarding documentation, and maintaining employee records as needed.
• Handle routine communications (emails, reports, updates) with professionalism and accuracy.
• Ensure compliance with company policies, procedures, and safety standards.
• Support inventory tracking, supply coordination, or order documentation where applicable.
• Maintain confidentiality of sensitive company and employee information.

Qualifications & Skills:

• Strong proficiency in Microsoft Excel (data analysis, pivot tables, reporting), Word, and PowerPoint.
• Excellent organizational, planning, and multitasking abilities.
• Strong attention to detail and problem, solving skills.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a team.
• Strong time management skills with the ability to prioritize tasks effectively.
• Analytical mindset with the ability to interpret data and generate insights.

OUR OFFER

• We aim to create an environment where the best people want to work, where they can turn their passion into their job and realize their full potential.
• Individual development, on-the-job training, and development programs designed to help our employees grow in their careers.
• Paid parental leave.
• Education assistance program
• Employee assistance program
• Various healthcare plan options as well as 401(k)

Brenntag provides equal employment opportunities to qualified applicants and employees of all backgrounds and identities to create a workplace where difference is valued because it forms a resilient and more innovative organization. We do not discriminate on the basis of age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or any other protected characteristic. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by contacting Human Resources at [e-mail] (phone, tty, fax, email, etc.).

Brenntag North America, Inc. and its subsidiaries use E-verify, a government-run, web-based system that allows employers to confirm the eligibility of their employees to work in the United States. For more information, please go to https://www.e-verify.gov/employees or view the poster at https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster.pdf.