Operations Assistant

Priority Staffing; Virginia (IL); On-site; USD 22,000 - 30,000; Full time

Job summary

Priority Staffing is seeking an Operations Assistant for a temporary 6+ week assignment in the United States. The role requires strong organizational skills, Excel proficiency, and experience with document management tools.

You will support scheduling, data entry, file organization, and cross‑department collaboration in a fast-paced environment. Ideal candidates communicate clearly, handle multiple tasks, and work both independently and with a team.

Qualifications

• Experience in administrative, office support, or operations role.
• Proficiency in Microsoft Excel (data entry, basic formulas, and reporting).
• Experience with Adobe Acrobat or similar tools for document management and editing.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to work independently as well as collaboratively in a team environment.

Responsibilities

• Provide administrative support to the operations team, including scheduling, data entry, and document management.
• Maintain and organize digital and physical files to ensure accuracy and accessibility.
• Utilize Microsoft Excel to track data, generate reports, and support operational decision-making.
• Create, edit, and format documents and materials using Adobe (PDFs, forms, and presentations).
• Assist with coordinating meetings, preparing agendas, and distributing materials.
• Monitor and manage office supplies and assist with inventory tracking.
• Support process improvements by identifying opportunities to enhance efficiency and organization.
• Communicate effectively with internal teams and external partners as needed.

Skills

Organizational skills

Attention to detail

Communication

Independent work

Teamwork

Tools

Microsoft Excel

Adobe Acrobat

Job description

Job Description

Temporary 6+ weeks / M-F / 8:30-5:00

Position Overview:
We are seeking a detail-oriented and highly organized Operations Assistant to support daily administrative and operational functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has strong technical and organizational skills. The Operations Assistant will play a key role in ensuring smooth office operations while providing support across multiple departments.

Key Responsibilities:

• Provide administrative support to the operations team, including scheduling, data entry, and document management
• Maintain and organize digital and physical files to ensure accuracy and accessibility
• Utilize Microsoft Excel to track data, generate reports, and support operational decision-making
• Create, edit, and format documents and materials using Adobe (PDFs, forms, and presentations)
• Assist with coordinating meetings, preparing agendas, and distributing materials
• Monitor and manage office supplies and assist with inventory tracking
• Support process improvements by identifying opportunities to enhance efficiency and organization
• Communicate effectively with internal teams and external partners as needed

Qualifications:

• Previous experience in an administrative, office support, or operations role preferred
• Proficiency in Microsoft Excel (data entry, basic formulas, and reporting)
• Experience with Adobe Acrobat or similar tools for document management and editing
• Strong organizational skills with the ability to manage multiple tasks and priorities
• Excellent attention to detail and accuracy
• Effective written and verbal communication skills
• Ability to work independently as well as collaboratively in a team environment