Operations Assistant

Harris Golf Cars; Sturtevant (WI); On-site; USD 25,000 - 28,000; Part time

Job summary

Harris Golf Cars in Sturtevant, WI seeks a detail-oriented, customer-focused office administrator to join our team. This part-time position supports sales and service, handles calls, greets customers, manages mail and invoices, records payments, and assists with AR and fleet tasks.

The role requires proficiency in Microsoft Office, cash handling experience, and strong multitasking and communication abilities.

Qualifications

• Proficient in Microsoft Office Suite and cash drawer transactions.
• Ability to multitask and prioritize in a busy environment.
• Excellent communication and teamwork skills.
• Capable of lifting up to 75 pounds.

Responsibilities

• Answer phone calls and route to the proper department or location.
• Greet customers and direct them to the appropriate personnel.
• Manage office supplies and general maintenance items.
• Handle mail and invoices; record customer payments.
• Review AR and assist with accounts receivable processes.
• Pack and ship small items; assist with fleet and inventory deliveries.
• Balance cash drawer daily and support events and departments.

Skills

Microsoft Office Suite

Cash handling

Multitasking

Communication

Team collaboration

Detail oriented

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Summary

We are looking for a detail-oriented and customer-focused professional to join our Sturtevant team. This role is primarily responsible for office administration, along with ensuring smooth day to day operations, handling customer interactions, and supporting our sales and service teams.

Responsibilities

• Answer phone calls, transfer callers to proper department or location as needed.
• Greeting customers to the office, ensure they relate to the correct personnel.
• Monitor the ordering of office, break room, safety supplies as well as other general maintenance items.
• Managing incoming and outgoing mail.
• File and organize invoices and other location paperwork.
• Record customer payments in operating system correctly and timely.
• Review weekly AR report to ensure prompt collection of payments.
• Receive and confirm all small package inventory items per company process.
• Packing and shipping small package inventory items as needed.
• Assist with maintaining our fleet of trucks and trailers, following all DOT regulations
• Help in the delivery of unit inventory as needed, which will include the printing of bar codes and confirming receipt to order confirmation.
• Balance daily cash drawer
• Assist with company events (Monthly lunchins, birthday celebrations, etc.).
• Aid with accounts payable and accounts receivable, including coding of invoices and payment collections.
• Support the location and companies Parts Departments, Service Departments, and Sales Departments.
• Other responsibilities as assigned.

Requirements

• High school diploma or GED needed; experience in office setting preferred.
• Proficient in Microsoft Office Suite; experience with cash drawer transactions preferred.
• Proficient in prioritizing and managing multiple tasks.
• Capable of working both with various team members as well as independently.
• Able to collaborate with team members in a positive and professional manner.
• Excellent communication skills and a willingness to go the extra mile to meet our customers' needs.
• Able to work in a busy work environment that may at times require enhanced multitasking and selfprioritization.
• High attention to details.
• Must be able to lift up to 75 pounds.

Physical Demands: While performing the job duties, the employee will be frequently required to use their hands, reach, stoop, kneel, crouch, stand, walk, sit, talk and hear. The employee must be able to lift and/or move up to 85lbs.

Job type: Part-time, nonexempt

Reports to: Branch and Sales Manager

Pay: $18.00- $20.00

Expected hours: 9:00-2:30PM, Monday through Friday