Administrative Assistant

L & S Truck Center; Appleton (WI); On-site; USD 21,000 - 26,000; Full time

Benefits offered by this job

Competitive pay

Health Insurance

Dental Insurance

Vision insurance

Flexible Spending Account

Health Savings Account

Profit Sharing

401K with Match

Paid Life Insurance

Paid Vacation

Paid Holidays

Employee Discounts

Team/Family environment

Over 100 years in the Fox Valley

Job summary

L & S Truck Center is seeking an enthusiastic Administrative Assistant to join our local family-run office team in Appleton, WI. This full-time role offers a comprehensive benefits package and a positive customer-facing work environment.

Responsibilities include daily deposits, posting payments, handling A/R inquiries, invoicing for parking, processing credit applications, and maintaining records. In this role you’ll help keep operations smooth and accurate for our long-standing Fox Valley

Qualifications

• Must have strong professional communication skills and accuracy.
• Typing, 10-Key, and basic data entry proficiency.
• Knowledge of basic accounting concepts (debits/credits).
• Ability to work under pressure and meet deadlines.
• Ability to prioritize and manage multiple tasks.
• Computer literacy and familiarity with office software.
• Basic knowledge of Word Processing programs.
• Basic knowledge of Excel spreadsheets.

Responsibilities

• Balance and prepare the daily deposit.
• Post receipted payments to schedules or customer accounts in a timely manner.
• Handle A/R inquiries and resolve billing/payment issues.
• Prepare and mail monthly A/R statements (1st business day each month).
• Create and maintain parking rental invoices and payments.
• Process new credit applications end-to-end per procedures.
• Maintain Accounts Receivable database (electronic and physical files).
• Use the In House Data Processing system and reports to contact Past Due/Over Limit accounts.
• Complete monthly bank reconciliations.
• Assist with maintaining record retention and notes related to the position.
• Answer phones and support front office as needed.

Skills

Professional communication

Typing & 10-Key

Basic accounting

Under pressure

Prioritization

Computer literacy

Word processing

Excel

Tools

In House Data Processing system

Job description

Job description:

Job Title:Administrative Assistant

L& S Truck Center is a local, family run, Medium/Heavy Duty truck dealership that is looking for an enthusiastic Administrative Assistant who wants to join our office team. We are committed to continue growing our Dealership with a forward thinking, dedicated Administrative Assistant with a positive customer facing attitude.

Hours:

• Full Time


• No nights


• No weekends


• Holidays off

Pay:

• $15-19 per hour

Benefits:

• Competitive pay


• Health Insurance


• Dental Insurance


• Vision insurance


• Flexible Spending Account


• Health Savings Account


• Profit Sharing


• 401K with Match


• Paid Life Insurance


• Paid Vacation


• Paid Holidays


• No Nights or Weekends


• Employee Assistance Program


• Employee Discounts


• Team/Family environment


• Over 100 years in the Fox Valley

Responsibilities:

Core Responsibilities Include:

• Balancing and preparing the Daily Deposit


• Posting receipted payments to appropriate schedule and/or customer account(s) in a timely manner.


• Initial contact for A/R customer inquiries/questions related to accounts. [Resolving billing/payment issues.]


• Prepare and mail the monthly A/R statements. Normally done on 1st business day of the new month.


• Create and maintain parking rental invoices and payments.


• Processing of new credit applications from start to finish in a timely manner, with regard to established procedures.


• Maintain the Accounts Receivable data base [Computerized, and hard copy/paper file(s)].


• Utilize \"In House Data Processing system, and its' reports to contact/follow up with \"Past Due\" or \"Over Limit\" accounts. [Collections].


• Complete monthly bank reconciliation.


• Manage various customer invoicing websites.


• Assist with maintaining proper record retention.


• Compile/Maintain a proper set of notes and or correspondence that is related to this position.


• Arrive at work, take breaks, and depart work at the times designated by Assistant Office Manager

Additional Responsibilities may include but are not limited to this position:

• Gain a working knowledge of the company handbook, policies and procedures.


• Cash Drawer reconciliation.


• POS processing for customer invoices.


• Assist in reconciling/balancing various accounts, and or schedules that are assigned by the Office Manager. This is an ongoing function.


• Assist with various month/year end issues (data entry, verification of output, etc)


• Provide support to other areas within the front office.


• Answer Phones


• Assist with Special Projects with direction by Assistant Office Manager, Controller, or General Manager.

Requirements:

• Professional communication skills.


• Typing, keyboarding skills, and 10-Key Calculator functionality [all with speed and accuracy).


• Knowledge of basic accounting (effects of debits and credits).


• Work well under pressure.


• Ability to prioritize.


• Computer literacy (usage and proper utilization)


• Basic knowledge of \"Word Processing\" programs.


• Basic knowledge of \"Excel\" [Spreadsheet Program(s)].

Job Type: Full-time

Benefits:

• 401(k)


• 401(k) matching


• Dental insurance


• Employee assistance program


• Employee discount


• Health insurance


• Life insurance


• Paid time off


• Vision insurance

Schedule:

• 8 hour shift


• Day shift

Ability to Relocate:

• Appleton, WI 54914: Relocate before starting work (Required)

Work Location: In person