Operations Assistant

Women's Imaging Specialists LLC; Stockbridge (GA); On-site; USD 36,000 - 46,000; Full time

Job summary

Women's Imaging Specialists in Stockbridge, GA is seeking an Operations Assistant to join a fast-paced, patient-first team. Enjoy Monday–Friday daytime hours, with no nights or weekends, in a growing outpatient setting across GA & AL.

You will welcome patients, verify insurance, manage schedules, and use Infinitt software to optimize daily operations. Ideal candidates have 1+ year medical office experience, are proficient in Microsoft Office, and possess strong attention to detail and customer

Qualifications

• 1+ year medical office experience.
• Proficient in Microsoft Office suite.
• Excellent attention to detail and time management.
• Customer service mindset; able to sit at a computer for extended periods and lift up to 20 lbs.

Responsibilities

• Welcome patients and check them in with care.
• Verify insurance and ID; assist with intake forms.
• Answer phones and schedule or reschedule appointments.
• Manage provider schedules and relay changes to the clinical team.
• Utilize Infinitt scheduling software; track productivity with Excel/SharePoint.
• Scan and organize records to stay HIPAA-compliant.
• Keep waiting area calm, clean, and welcoming.
• Provide basic patient education as needed.

Skills

Medical office experience

Attention to detail

Time management

Conflict resolution

Customer service mindset

Education

High school diploma or equivalent

Medical admin certification

Tools

Excel

Outlook

Teams

SharePoint

Word

Job description

Description

Be the first smile our patients see — and use your patient care experience in an exciting, fast-paced role!

Women's Imaging Specialists is growing, and we’re looking for an Operations Assistant to join our team. If you thrive in a fast-paced, patient-first environment and want M-F hours with no nights or weekends, this is your spot.

Why you’ll love it here:

• Our passion runs PINK - Work for a mission-driven team focused exclusively on women’s health and early cancer detection
• Great hours for work/life balance - Monday-Friday, daytime only. No nights, weekends, or holidays
• Beautiful outpatient centers - 18 locations across GA & AL, with excellent benefits
• Benefits start day 61: Health, dental, vision, PTO | 401k after 6 months

What you’ll do:

• Welcome patients warmly and check them in with care
• Verify insurance + ID, help patients with digital/paper intake forms
• Answer phones, schedule/reschedule appointments, and confirm upcoming visits
• Manage provider schedules and communicate any changes to the clinical team
• Become our Infinitt scheduling software expert + use Excel/SharePoint for daily productivity tracking
• Scan, file, and keep records organized and HIPAA-compliant
• Keep our waiting room calm, clean, and welcoming
• Provide basic patient education when needed

What you bring:

• Required: 1+ year medical office experience
• Proficient in Microsoft Office: Excel, Outlook, Teams, SharePoint, Word
• Exceptional attention to detail, time management, and conflict resolution skills
• Customer service mindset — on-the-job training or certificate a plus
• Able to sit at a computer for extended periods, lift up to 20 lbs, and occasionally travel to other WIS sites
• High school diploma or equivalent; medical admin certification a plus

Type

Full-time, In-person

Schedule

Monday-Friday, daytime hours

Location

Stockbridge, GA

Women's Imaging Specialists is a proud Equal Opportunity Employer. We celebrate diversity and participate in E-Verify. Pre-employment drug screening and background checks required.

Requirements

• Required: 1+ year medical office experience
• Proficient in Microsoft Office: Excel, Outlook, Teams, SharePoint, Word
• Exceptional attention to detail, time management, and conflict resolution skills
• Customer service mindset — on-the-job training or certificate a plus
• Able to sit at a computer for extended periods, lift up to 20 lbs, and occasionally travel to other WIS sites
• High school diploma or equivalent; medical admin certification a plus