Operations Assistant

Women's Imaging Specialists LLC; Roswell (GA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

401k

Job summary

Women's Imaging Specialists in Roswell, GA is seeking an Operations Assistant to support patient check-in, scheduling, and front-desk operations in a fast-paced, patient-first environment. This full-time, in-person role offers Monday–Friday daytime hours with no nights or weekends, requires 1+ year medical office experience and proficiency with Microsoft Office, and includes benefits starting day 61.

You'll help manage provider schedules, verify insurance, and maintain HIPAA-compliant records

Qualifications

• 1+ year medical office experience
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• Proficient in Microsoft Office: Excel, Outlook, Teams, SharePoint, Word
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• Strong attention to detail, time management, and conflict resolution skills
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• Customer service mindset — on-the-job training or certificate a plus
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• Able to sit at a computer for extended periods, lift up to 20 lbs, and travel to other WIS sites
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• High school diploma or equivalent; medical admin certification a plus

Responsibilities

• Welcome patients warmly and check them in
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• Verify insurance + ID, help patients with intake forms

Skills

Attention to detail

Time management

Conflict resolution

Customer service

Education

High school diploma or equivalent; medical admin certification a plus

Tools

Excel

Outlook

Teams

SharePoint

Word

Job description

Description

Be the first smile our patients see — and use your patient care experience in an exciting, fast-paced role!

Women\'s Imaging Specialists is growing, and we’re looking for an Operations Assistant to join our team. If you thrive in a fast-paced, patient-first environment and want M-F hours with no nights or weekends, this is your spot.

Why you’ll love it here:

• Our passion runs PINK - Work for a mission-driven team focused exclusively on women\'s health and early cancer detection


• Great hours for work/life balance - Monday-Friday, daytime only. No nights, weekends, or holidays


• Beautiful outpatient centers - 18 locations across GA & AL, with excellent benefits


• Benefits start day 61: Health, dental, vision, PTO | 401k after 6 months

What you’ll do:

• Welcome patients warmly and check them in with care


• Verify insurance + ID, help patients with digital/paper intake forms


• Answer phones, schedule/reschedule appointments, and confirm upcoming visits


• Manage provider schedules and communicate any changes to the clinical team


• Become our Infinitt scheduling software expert + use Excel/SharePoint for daily productivity tracking


• Scan, file, and keep records organized and HIPAA-compliant


• Keep our waiting room calm, clean, and welcoming


• Provide basic patient education when needed

What you bring:

• Required: 1+ year medical office experience


• Proficient in Microsoft Office: Excel, Outlook, Teams, SharePoint, Word


• Exceptional attention to detail, time management, and conflict resolution skills


• Customer service mindset — on-the-job training or certificate a plus


• Able to sit at a computer for extended periods, lift up to 20 lbs, and occasionally travel to other WIS sites


• High school diploma or equivalent; medical admin certification a plus

Type: Full-time, In-person

Schedule: Monday-Friday, daytime hours

Location: Roswell, GA

Women\'s Imaging Specialists is a proud Equal Opportunity Employer. We celebrate diversity and participate in E-Verify. Pre-employment drug screening and background checks required.

Requirements

• Required: 1+ year medical office experience


• Proficient in Microsoft Office: Excel, Outlook, Teams, SharePoint, Word


• Exceptional attention to detail, time management, and conflict resolution skills


• Customer service mindset — on-the-job training or certificate a plus


• Able to sit at a computer for extended periods, lift up to 20 lbs, and occasionally travel to other WIS sites


• High school diploma or equivalent; medical admin certification a plus


• One (1) year medical office experience


• Proficiency in Excel, Outlook, TEAMS, SharePoint, and Word


• Keen attention to detail


• Exceptional time management skills


• Exceptional conflict resolution skills


• Customer service training, either on-the-job or through a certificate program


• Ability to travel to other WIS sites on occasion


• Ability to sit for hours at a time typing on a computer keyboard


• Ability to walk, bend, and lift up to 20 pounds

• Proficiency in Excel, Outlook, TEAMS, SharePoint, and Word


• Keen attention to detail


• Exceptional time management skills


• Exceptional conflict resolution skills


• Customer service training, either on-the-job or through a certificate program


• Ability to travel to other WIS sites on occasion


• Ability to sit for hours at a time typing on a computer keyboard


• Ability to walk, bend, and lift up to 20 pounds