Bilingual Operations Assistant

Women's Imaging Specialists LLC; Sandy Springs (GA); On-site; USD 32,000 - 48,000; Full time

Job summary

Women's Imaging Specialists LLC is seeking a Bilingual Operations Assistant to join a fast-paced, patient-first team in Sandy Springs, GA. The role offers Monday–Friday daytime hours with no nights or weekends and involves front-desk duties, scheduling, and HIPAA-compliant record-keeping.

You will verify insurance, manage provider schedules, and utilize Infinitt scheduling software, Excel, and SharePoint for daily productivity while supporting clinical staff and patients.

Qualifications

• 1+ year medical office experience.
• Proficient in Microsoft Office: Excel, Outlook, Teams, SharePoint, Word.
• Bilingual English and Spanish.
• High school diploma or equivalent; medical admin certification a plus.

Responsibilities

• Welcome patients warmly and check them in with care.
• Verify insurance + ID, help patients with intake forms.
• Answer phones, schedule/reschedule appointments, and confirm upcoming visits.
• Manage provider schedules and communicate changes to the clinical team.
• Become our Infinitt scheduling software expert + use Excel/SharePoint for daily productivity tracking.
• Scan, file, and keep records organized and HIPAA-compliant.
• Keep our waiting room calm, clean, and welcoming.
• Provide basic patient education when needed.

Skills

Bilingual English & Spanish

Medical office experience

Microsoft Office proficiency

Education

High school diploma or equivalent

Medical admin certification (a plus)

Tools

Excel

Outlook

Teams

SharePoint

Word

Infinitt scheduling software

Job description

Description

Be the first smile our patients see — and use your patient care experience in an exciting, fast-paced role!

Women's Imaging Specialists is growing, and we’re looking for a Bilingual Operations Assistant to join our team. If you thrive in a fast-paced, patient-first environment and want M-F hours with no nights or weekends, this is your spot.

Why you’ll love it here:

• Our passion runs PINK - Work for a mission-driven team focused exclusively on women’s health and early cancer detection
• Great hours for work/life balance - Monday-Friday, daytime only. No nights, weekends, or holidays
• Beautiful outpatient centers - 18 locations across GA & AL, with excellent benefits
• Benefits start day 61: Health, dental, vision, PTO | 401k after 6 months

What you’ll do:

• Welcome patients warmly and check them in with care
• Verify insurance + ID, help patients with digital/paper intake forms
• Answer phones, schedule/reschedule appointments, and confirm upcoming visits
• Manage provider schedules and communicate any changes to the clinical team
• Become our Infinitt scheduling software expert + use Excel/SharePoint for daily productivity tracking
• Scan, file, and keep records organized and HIPAA-compliant
• Keep our waiting room calm, clean, and welcoming
• Provide basic patient education when needed

What you bring:

• Bilingual - English and Spanish
• Required: 1+ year medical office experience
• Proficient in Microsoft Office: Excel, Outlook, Teams, SharePoint, Word
• Exceptional attention to detail, time management, and conflict resolution skills
• Customer service mindset — on-the-job training or certificate a plus
• Able to sit at a computer for extended periods, lift up to 20 lbs, and occasionally travel to other WIS sites
• High school diploma or equivalent; medical admin certification a plus

Type: Full-time, In-person

Schedule: Monday-Friday, daytime hours

Location: Sandy Springs, GA

Ready to help women feel cared for from the moment they walk in? Apply today.

Women's Imaging Specialists is a proud Equal Opportunity Employer. We celebrate diversity and participate in E-Verify. Pre-employment drug screening and background checks required.