Operations Assistant

Pillar Biosciences Incorporated; Natick (MA); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in the life sciences sector seeks an Administrative Support role in Natick, MA. This full-time position entails assisting various operations through administrative tasks, reception services, and managing supplies while maintaining a professional environment. Candidates should possess a high school diploma and have previous office experience, along with strong communication and organizational skills.

Qualifications

• Previous experience in an office environment.
• Strong discretion and ability to work with confidential information.

Responsibilities

• Provide administrative support to the lab operations team.
• Serve as the first point of contact for visitors and clients.
• Manage supplies and facilities maintenance.

Skills

Excellent communication skills

Detail oriented

Organizational skills

Ability to interact professionally

Education

High School Diploma

Tools

MS Office Suite

Job description

Responsibilities

This role provides support to multiple operations groups providing administrative support, reception services as well as supplies and facilities. This is a full-time, on-site role in Natick MA, reporting directly to the Director of QC & Manufacturing. Responsibilities include:

Administrative Support to the Lab Operations Team

• Paper record scanning and filing
• Record upload into the electronic Quality Management System
• Label printing for product manufacturing
  
  

Reception

• Serve as the first point of contact for visitors and clients
• Check in visitors & Maintain visitor log
• Answer phone, sorting and sending paper mail
• Monitor reception email account
• Travel and Social Event coordination and bookings as needed.
  
  

Supplies & Facilities

• Stock food, kitchen, and office supplies as needed
• Order replenishment supplies
• Keep supply stations organized
• Assist with escorting facilities contractors in the office space to stock items (ex first aid cabinet) or test/check equipment (ex AED or fire extinguishers) as needed.
• Maintain office & kitchen equipment (Xerox machine, water purifier). Call for support as needed and ensure supplies are available.
• Support projects or activities as required by the company.
• Perform other duties or special projects as assigned by management
  
  

Qualifications

Education: High School Diploma

Experience: Previous experience in an office environment.

Knowledge, Skills, And Abilities

• Ability to interact professionally with colleagues, clients, and visitors.
• Excellent communication (written and oral) skills
• Detail oriented with excellent organizational skills
• Strong discretion and ability to work with confidential information
• Experience with MS Office Suite (Outlook, Excel, Powerpoint and Word)
• This position is mainly conducted in an office environment, however there may be the need to enter laboratory spaces.