Operations Assistant

United Natural Foods, Inc.; Connecticut; On-site; USD 45,000 - 60,000; Full time

Job summary

United Natural Foods, Inc. (UNFI) is seeking an Administrative Specialist to support the General Manager and DC leadership with confidential clerical duties. The role centers on accurate data handling, meeting coordination, and cross-functional communication.

You will compile daily/weekly/monthly reports, assist payroll information gathering, arrange travel via Concur, manage office and operations supplies, and help streamline processes for efficiency and cost reduction.

Qualifications

• 3 years of Admin/Office/clerical experience.
• Strong interpersonal, verbal, and written communication skills.
• Bi-lingual strongly preferred.
• Good judgment is required for this position as there may be times when direct supervision may not be immediately available.

Responsibilities

• Gathers, organizes, and distributes daily, weekly, and monthly reporting to appropriate departments in a timely and accurate manner.
• Gathers requests, complaints, and problems for the General Manager to address.
• Acts as contact for payroll team to gather needed information from Operations leadership.
• Prepares daily detail reports for managers with time and attendance data, to ensure timely and accurate information for payroll transmission.
• Monitors shipping supply inventory and ensure levels are maintained (partnering with Inventory Control and vendors).
• Orders Operations supplies and office supplies, as needed.
• Continually evaluates current processes with GM guidance and adjusts in line with efficiencies and cost reduction.

Skills

Interpersonal communication

Verbal communication

Written communication

Time management

Organizational skills

Tools

Microsoft Office

MS Excel

Job description

Join our team and immediately become part of the largest distributor of conventional, natural, organic and specialty products in the United States and Canada. We serve over 43,000 customer locations with 200,000 different products. Our Warehouse associates supply thousands of consumers with better foryoufood that nourishes families nationwide. Our retailers range from smallfamily ownedstores to Wholefoods Marketsand everything in between. Are you ready to make an impact on the lives of others and feel good about what you do? Join our growing Distribution team today.

Schedule:Monday- Friday 8:00AM- 4:30PM

Job Overview

Responsible for a variety of administrative and clerical functions in a professional and confidential manner for the General Manager and DC leadership team.

Job Responsibilities

• Gathers, organizes, and distributes daily, weekly,andmonthly reporting toappropriate departmentsina timelyandaccuratemanner.
• Gathers requests, complaints, and problems for the General Manager to address.
• Acts as contact for payroll team to gather needed information from Operations leadership
• Prepares daily detail reports for managers with time and attendance data, to ensuretimelyandaccurateinformation for payroll transmission
• Monitors shipping supply inventoryandensure levels aremaintained(partnering with Inventory Controlandvendors)
• Orders Operations suppliesandoffice supplies, as needed.
• Continually evaluates current processes, with GM guidance andadjusts, in line with efficiencies and cost reduction.
• Codes andprocessesinvoices. Manages vendor logs and accrual spreadsheets.
• Bookstravel for warehouse associates, using Concur travel system, as needed.
• Performs other administrative functions as assigned (i.e.typing, filing, mail, etc.)
• Produces daily metric reports including department hours, shipped and received cases, replenishments. LPN’s and out of stocks/shorts.
• Prepares communications for the General Manager/leadership – including PowerPoint presentations, postings, bulletin boards, etc.
• Attendsmanagerweekly staff meeting and produces meeting minutes/notes.
• Coordinate andplansevents, within budgetary guidelines, as necessary (e.g.NAO lunches, associate lunches, picnics, holiday party).
• Acts as a backup for other clerical positions in the distribution center to cover unexpected absences and/or PTO.
• Performs other relevant job duties, based on local DC needs, and overall businessneed, as needed.

Job Requirements

• 3 years of Admin/Office/clerical experience
• Strong interpersonal, verbal, and written communication skills
• Bi-lingual strongly preferred.
• Good judgment is required for this position as there may be times when direct supervision may not be immediately available.

Knowledge

• Proficient in all Microsoft office applications, strong working knowledge of MS Excel,required
• Understanding of document formats, spreadsheets, and business communications

Work Environment/Physical Environment/Demands

• Most work is performed in a temperature-controlled office environment
• Incumbents may sit forlong periodsof time at desk or computer terminal
• While performing the duties of this job, the employeeis regularly required tosit; use hands to finger, handle, or feel;reach withhands and arms; and talk or hear.
• Incumbent may use calculators, keyboards, telephone, and other office equipment as part of the normal workday
• Stooping, bending, twisting, and reaching may berequiredin completion of job duties
• This position requires the associate to perform all duties at one of our UNFI locations, such as a distribution center or office

Onsite Role

• This position requires the associate to perform all duties at one of our UNFI locations, such as adistributioncenteror office.

UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. All qualified applicants will receive equal consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, or other protected ground. Accommodation is available upon request for candidates taking part in all aspects of the job selection process. - M/F/Veteran/Disability. VEVRAA Federal Contractor.

Compensation

UNFI anticipates paying the above-referenced pay rate (or within the above-referenced pay range) for this position. Actual Pay, where applicable, will depend on a number of factors, including, but not limited to, education, experience, training, and any requirements under applicable collective bargaining agreements. UNFI is committed to transparency in pay in compliance with applicable state and local laws.

Benefits

• For Washington positions (or positions that may be performed remotely from Washington), https://www.unfi.com/jobs-more-info-wa.html for Washington-specific paid time off details.
• Candidates hired into this position will also be eligible to participate in the following benefits programs: Paid Time Off; Sick Time; paid holidays and parental leave; 401K Program; medical, dental, vision, life, and accidental death/dismemberment insurance; short-term and long-term disability insurance program, Flexible Spending Account and/or Health Savings Account, subject to meeting the eligibility requirements and the terms and conditions of these programs, and subject to any requirements under applicable collective bargaining agreements.
• UNFI’s compensation, benefits, and paid time off policies are subject to change in the Company’s sole discretion, consistent with applicable law. This job posting should not be construed as an offer of employment with certain terms, nor should it be construed as a guaranteed minimum.
• Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.