Operations Assistant

Koniag Government Services; Anchorage (AK); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid time off

Paid parental leave

Life insurance

Disability insurance

Flexible spending accounts

Commuter benefits

Tuition reimbursement

Job summary

Kadiak, LLC., a Koniag Government Services company, is seeking an Operations Assistant for our Anchorage, AK location. The role supports administrative functions under the Tribal Courts Assessments Contract and assists the leadership team.

Essential duties include managing office operations, preparing reports, handling invoices, and coordinating rural travel for team members. The position requires 3–5 years of admin experience, strong MS Office/SharePoint/Adobe skills, and the ability to work

Qualifications

• 3–5 years of progressively responsible administrative experience.
• Associates degree or higher or equivalent experience preferred.
• Ability to manage multiple projects and deadlines with no decrease in productivity.
• Strong computer skills with proficiency in MS Office, SharePoint, and Adobe products.

Responsibilities

• Maintain a professional and efficient office environment.
• Provide excellent customer service while promoting good public relations by providing information and assistance.
• Provide monthly reports to the customer with direction from the Tribal Courts Assessments Project Manager.
• Review invoices for accuracy.
• Maintain consistent communication and outreach with Tribes and tribal entities.
• Coordinate rural travel logistics for team members.
• Maintain records and documents related to the contract.
• Word processing including preparation of correspondence, reports, and spreadsheets.
• Maintain master calendars.
• Organize and manage Tribal Courts Project documents.
• Assist in preparation of training manuals and documents, and assist in design of training modules.
• Review and recommend changes to documents.
• Occasional travel to rural communities for document gathering when necessary.
• Maintain master contacts list and event mailing lists.
• Review correspondence, reports, manuals, spreadsheets and other business documents.
• Maintain form documents and templates.
• Complete expense reports.
• Interface with customers as needed.
• All other duties as assigned.

Skills

Administrative experience

Project management

Interpersonal skills

Written & verbal communication

Confidential information handling

Education

Associates degree or higher

Tools

Microsoft Office Suite

Microsoft SharePoint

Adobe products

Job description

Kadiak, LLC., a Koniag Government Services company is hiring an Operations Assistant for our location in Anchorage, AK.

• medical insurance
• dental insurance
• vision insurance
• 401(k) retirement plan
• paid time off
• paid parental leave
• life insurance
• disability insurance
• flexible spending accounts
• commuter benefits
• tuition reimbursement

The Operations Assistant is responsible for administrative functions associated with Kadiak LLC’s tribal court assessment contract, and will provide administrative support Kadiak’s leadership team.

Essential Functions include but are not limited to:

(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.)

• Maintain a professional and efficient office environment.
• Provides excellent customer service while promoting good public relations by providing information and assistance.
• Provide monthly reports to the customer with direction from the Tribal Courts Assessments Project Manager.
• Review invoices for accuracy.
• Maintain consistent communication and outreach with Tribes and tribal entities.
• Coordinate rural travel logistics for team members.
• Maintain records and documents related to the contract.
• Responsible for word processing including but not limited to preparation of correspondence, reports, and spreadsheets.
• Responsible for maintaining master calendars.
• Responsible for organization and management of the Tribal Courts Project documents.
• Responsible for assisting in preparation of training manuals and documents, and assisting in design of each training module.
• Review and recommend changes to documents.
• Occasional travel to rural communities to assist in tribal court assessment document gathering when necessary.
• Maintain master contacts list and various event mailing lists.
• Responsible for reviewing correspondence, reports, manuals, spreadsheets and other business documents.
• Maintain form documents and templates.
• Complete expense reports.
• Interface with customers from time to time.
• All other duties as assigned.

Knowledge, Skills & Ability

• 3 - 5 years of progressively responsible administrative experience.
• Associates degree or higher or equivalent experience preferred.
• Must be able to manage multiple projects and deadlines with no decrease in productivity.
• Strong computer skills with a high proficiency with the Microsoft Office Suite, Microsoft SharePoint, and Adobe products.
• Excellent interpersonal skills; must be able to work independently and interact effectively with all levels of the organization.
• Excellent oral and written communications skills.
• High ethical standards and the ability to maintain confidential information.
• Excellent organization skills and detail oriented.
• Culturally sensitive and have knowledge of rural Alaska Native communities.
• Ability to maintain a valid Driver’s License.
• Ability to work in excess of 40-hour week if necessary.
• Must have manual dexterity to operate computer keyboard and standard office equipment.
• Dependable Attendance for a standard work day with desired availability during regular work hours.

Office Location and Travel:

This position is located in Anchorage, AK. Telecommuting will be allowable contingent on supervisor approval.

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or to apply to a position on our website, please contact Heaven Wood via e-mail at [e-mail] or by calling 703-488-9377 to request accommodations.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.

Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352