Administrative Assistant (Intermediate)

Koniag Services, Inc.; Arlington (VA); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid time off

Parental leave

Life and disability insurance

Flexible spending accounts

Commuter benefits

Tuition reimbursement

Job summary

Koniag Professional Services, LLC, a Koniag Government Services company, is seeking an Administrative Assistant (Intermediate) with a Secret security clearance to support KPS and our government customer in Arlington, VA.

Benefits include medical, dental, and vision insurance, 401(k) retirement plan, paid time off, paid parental leave, life and disability insurance, flexible spending accounts, commuter benefits and tuition reimbursement.

Qualifications

• Must have at least 12 months’ experience in administrative support.
• Proficient in Microsoft Office suite.
• Secret Security Clearance required for position.

Responsibilities

• Provides day-to-day clerical and administrative assistance across office functions.
• Operates office equipment such as copiers and fax machines.
• Sorts, routes, and prepares daily incoming and outgoing mail.
• Answers and directs phone calls and greets visitors, determining nature of visits and routing appropriately.
• Maintains office supply inventories and organizes storage areas.
• Performs end-of-day office security checks and escorts staff/visitors as required.

Skills

Administrative support experience

Tools

Microsoft Office Suite

Job description

Koniag Professional Services, LLC a Koniag Government Services company, is seeking an Administrative Assistant (Intermediate) with a Secret security clearance to support KPS and our government customer in Arlington, VA.

Benefits include medical, dental, and vision insurance, 401(k) retirement plan, paid time off, paid parental leave, life and disability insurance, flexible spending accounts, commuter benefits and tuition reimbursement.

Intermediate Administrative Assistant:

• Must have at least 12 months’ experience,
• education, or training that approaches the techniques and requirements of the position as outlined
• in section 5.5. Must be proficient in Microsoft Office suite.

Administrative & Clerical Support:

• Provides day-to-day clerical and administrative assistance across office functions.
• Operates office equipment such as copiers and fax machines.
• Sorts, routes, and prepares daily incoming and outgoing mail.
• Answers and directs phone calls and greets visitors, determining nature of visits and

• routing appropriately.

• Maintains office supply inventories and organizes storage areas.
• Performs end-of-day office security checks.
• Escorts cleaning staff and visitors as required.
• Continuous front door coverage during core hours; ensures backup coverage when away

• during breaks, lunch, etc.

Correspondence & Documentation:

• Prepares, edits, and formats correspondence, memoranda, reports, and related

• documents.

• Tracks and manages correspondence and tasks in approved tracking systems.
• Drafts internal written products for supervisory review.
• Maintains electronic and hardcopy filing systems in accordance with organizational
• requirements.

Meeting & Event Support:

• Schedules meeting rooms and provides setup support.
• Prepares slide decks, briefing binders, and meeting materials.
• Sets up conference rooms and supports onsite/offsite meeting logistics.

Facilities & Space Management:

• Submits and tracks basic facilities and maintenance service requests.
• Performs routine physical security checks of the OIG occupied office space.
• Supports access control procedures and escorts individuals through secured areas and has

• the option of assisting during nonstandard business hours as needed, possibly requiring
• overtime.
• Assists with the organization and upkeep of shared spaces.
• Schedules and maintains calendars for shared meeting spaces.
• Coordinates with staff on workspace needs such as seating, equipment placement, and
• room usage.

Asset & Property Support:

• Assists with the issuance, transfer, deployment, and turn in of accountable and

• nonaccountable assets.
• Supports annual, spot check inventories and basic asset management requirements.

Specialized Functions:

• Performs payroll processing activities.
• Supports vehicle use and maintenance, including mileage/fuel reporting, minor repair

• scheduling, and accident reporting.

Clearance Requirement:

• Secret Security Clearance

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristicprotected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at [e-mail] or by calling 703-488-9377 to request accommodations.

Equal Opportunity Employer/Veterans/Disabled.Shareholder Preference in accordance with Public Law 88-352

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.