Senior Administrative Assistant

Koniag Services, Inc.; Arlington (VA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid time off

Parental leave

Life insurance

Disability insurance

Flexible spending accounts

Commuter benefits

Tuition reimbursement

Job summary

Koniag Services, Inc. in Arlington, VA is seeking a Senior Administrative Assistant with a Secret security clearance to support KPS and our government customer.

The position covers asset lifecycle management, documentation & records oversight, meeting support, and facilities coordination. An Associate’s degree and 8+ years of related experience are required, along with strong MS Office skills and familiarity with Federal procedures.

Qualifications

• Associate’s degree in business administration, public administration, management, or related field.
• At least 8 years of experience performing duties with strong organizational and prioritization skills.
• Excellent verbal and written communication and interpersonal skills.
• Experience with work ticketing management systems and Federal Government experience preferred.
• Must be proficient in Microsoft Office suite.

Responsibilities

• Addresses routine clerical and program office issues independently.
• Manages asset lifecycle including deployment, maintenance, and decommissioning/disposal.
• Ensures asset documentation is accurate, complete, and audit-ready.
• Conducts inventory reviews and prepares audit documentation.
• Coordinates asset discrepancies reviews and updates asset records.
• Provides high level monitoring of deadlines and project outcomes.
• Handles submission and monitoring of service requests for property matters.

Skills

Organizational skills

Prioritization

Communication skills

Microsoft Office

Ticketing systems

Government experience

Education

Associate’s degree

Tools

Microsoft Office Suite

Ticketing systems

Job description

This position may be filled prior to the posted deadline. Interested candidates are encouraged to apply as soon as possible.

Koniag Professional Services, LLC a Koniag Government Services company, is seeking a Senior Administrative Assistant with a Secret security clearance to support KPS and our government customer in Arlington, VA.

Benefits include medical, dental, and vision insurance, 401(k) retirement plan, paid time off, paid parental leave, life and disability insurance, flexible spending accounts, commuter benefits and tuition reimbursement.

Senior Administrative Assistant:

• Associate’s degree in business administration, public administration, management, or related field.
• At least 8 years of experience performing duties like those outlined in section 5.4. Strong organizational and prioritization skills. Excellent attention to detail and quality assurance.
• Excellent verbal and written communication and interpersonal skills.
• Experience with work ticketing management systems and experience with the Federal Government are preferred.
• Must be proficient in Microsoft Office suite.

Administrative & Clerical Support :

• Addresses routine clerical and program office issues independently.

Asset Lifecycle Management:

• Manages accountable and nonaccountable assets, including deployment, maintenance, and decommissioning/disposal.
• Ensures all asset documentation is accurate, complete, and compliant with audit and reporting requirements.
• Conducts inventory reviews and prepares audit documentation.
• Coordinates asset discrepancies reviews and updates asset records.
• Provides high level monitoring of deadlines and projects outcomes.
• Handles the submission and monitoring of service requests for all property related matters.

Documentation & Records Oversight:

• Drafts internal written products for supervisory review.
• Maintains structured files and updates documentation to ensure compliance with organizational standards.
• Prepares reports, and reconciliation documents for review.

Meeting Support:

• Prepares slide decks, briefing binders, and meeting materials.

Facilities & Space Management:

• Handles the submission and monitoring of service requests for facilities maintenance and repairs.
• Assists with access control processes and accompanies people through restricted zones, including during nonstandard business hours as needed, possibly requiring overtime.
• Ensures alignment between facility operations, safety requirements, and program mission needs.
• Coordinates with OIG personnel regarding movement, installation, placement, or removal of assets.

Stakeholder & Coordination:

• Coordinates with internal and external stakeholders on asset management schedules, requirements, and compliance issues.
• Communicates with OIG staff regarding asset updates, timelines, and documentation needs.

Clearance Requirement:

• Secret Security Clearance

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristicprotected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail [e-mail] by calling 703-488-9377 to request accommodations.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visitwww.koniag-gs.com.

Equal Opportunity Employer/Veterans/Disabled.Shareholder Preference in accordance with Public Law 88-352