Operations and Human Resources Assistant Davis Business Law

Enid Buzz; Enid (OK); Presencial; USD 38.000 - 48.000; Jornada completa

Descripción de la vacante

Davis Business Law (DBL) in Enid, OK, is seeking an Operations and Human Resources Assistant. The role covers recruiting support, new hire onboarding, IT setup, and office maintenance across multiple offices. You will coordinate interviews, set up workstations, and liaise with building management.

The position emphasizes strong organizational skills, basic IT troubleshooting, and clear communication with attorneys, staff, and vendors to keep our operations running smoothly.

Formación

• Experience in office administration or executive support.
• Ability to coordinate recruiting interviews and onboarding.
• Strong IT troubleshooting and VOIP/OneDrive knowledge.
• Excellent organizational and multitasking skills.
• Experience in a law firm setting is a plus.

Responsabilidades

• Maintain recruiting platforms and coordinate Zoom interviews.
• Set up new hires' workstations and IT equipment.
• Coordinate office setup, maintenance, and vendor liaison.
• Support onboarding, benefits paperwork, and compliance.
• Provide day-to-day IT support and security hygiene.
• Manage office operations, supplies, and events.

Conocimientos

Organizational skills

IT troubleshooting

Communication

Initiative & detail-oriented

Office administration experience

Law firm experience

Herramientas

OneDrive

VOIP systems

Printer management

Descripción del empleo

Operations and Human Resources Assistant

Location: Enid, Oklahoma | Type: Full-Time

Davis Business Law (DBL) is a ten-office law firm based in Enid with forty team members. We are looking for a highly organized, tech-comfortable adult to keep our offices running smoothly and our attorneys and staff fully supported.

This is a hands-on, varied role — one day you are setting up a new hire's workstation, the next you will be coordinating a recruiting interview or troubleshooting a VOIP issue. If you need help with tech, we have vendors, but we need a point man on staff.

If you like variety, take pride in a well-run office, and enjoy being the person people count on to get things working, we would love to hear from you. Plus, you get to go on “field trips” to our offices from Denver to Houston.

What You Will Do:

Recruiting Support

• Maintain our presence on recruiting platforms.
• Help reach out to prospective attorneys and coordinate Zoom interviews.

Office Setup & Maintenance

• Set up new offices for incoming hires, including internet, water, and shred service.
• Serve as the point of contact between DBL personnel and building management for maintenance requests.

New Hire Onboarding

• Set up computers, office equipment, VOIP phones, scanners, monitors, and printers for new hires.
• Lead new hires through our Start-Up Guide presentation and coordinate additional training with other DBL personnel as needed.
• Assist the Chief Talent Officer (CTO) with onboarding paperwork for government compliance, benefits, and related forms.

IT Support

• Oversee day-to-day password, multi-factor authentication, and VOIP configuration issues.
• Manage OneDrive synchronizing and troubleshoot sync issues.
• Resolve printer and scanner issues.
• Monitor login activity and manage spam filtering to help prevent security breaches.
• Support file-sharing needs and training.

Training & Compliance

• Use our Computer Skills Inventory for DBL personnel to identify gaps in their knowledge and help them find resources to improve them.
• Audit personnel (especially new hires) for compliance with OneDrive file-saving and sharing policies.

Office Operations

• Track and maintain office supply and snack inventories per established checklists.
• Coordinate bi-weekly DoorDash orders for Attorney Lunch and Learn sessions.
• Assist the CTO in preparing for and running our twice-yearly firm retreats.
• Support the CTO with gathering paperwork during benefits and 401(k) enrollment periods.

What We’re Looking For

• Strong organizational skills and the ability to juggle multiple ongoing responsibilities.
• Comfort with basic IT troubleshooting (VOIP, printers/scanners, OneDrive, passwords)
• Clear, friendly communication — you will interact with attorneys, staff, prospective hires, and building management alike.
• An initiative-taking, detail-oriented approach to office logistics and compliance tasks
• Prior experience in office administration, IT support, or a law firm environment is a plus.

Salary: Dependent on experience and we are fully capable of paying A-Players well!